Taking attendance for Clubs and Trips

Permissions

To take attendance for a club or trip you'll need to have the Attendance: Administer My Students permission and be set as the Club lead or added to the trip as staff. If you're an Administrator, you'll need the Attendance: Administer All Students permission.

If you don't have the permission, you'll need to ask your office team to give you permission using these instructions.

 

Taking attendance for a club

To enable you to take attendance for a club, make sure your club is set to require you to take attendance. In this example, no registers will generate until the first session after 11th March.

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Taking today's club attendance

To take attendance for the club, go to School > Activities > Clubs. Select the club you want to take attendance for.

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On the Club Overview, click the current session in the top right of the screen.

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On the Session Overview, click the green Take Register button.

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You can then take the register in the same way you would a lesson.

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You can also access the Session Overview by clicking the event in your calendar if you are the academic lead.

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Seeing past club registers

You can view these on the Registers by Date page in Arbor. This article shows you how to use this page.

It will show you all your registers generated, including lessons, interventions and activities.

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Taking attendance for a Trip

Once you’re in an active trip session, you’ll be able to take the register just as you would from a lesson dashboard.

To enable you to take attendance for a trip, make sure your trip is set to require you to take attendance.

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To take attendance for the trip, go to School > Activities > Trips. Select the trip you want to take attendance for.

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Click More information, in the slide over.

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On the Trip Overview, click the green Take Register button.

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You can then take the register in the same way you would a lesson.

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You can also access the Trip Overview by clicking the event in your calendar if you are one of the staff members assigned to the trip.

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Viewing all of today's Club and Trip registers

Go to Students > AttendanceThis will show you the attendance for today by default.

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Click on the filters at the top of the page to change the date and select Clubs, trips or both. Then click Apply.

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The table will then only show clubs and trips that require attendance to be taken for that day.

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