This article explains how to manage staff availability for cover assignments, including how to identify unavailable staff and the limitations of removing them from the cover list. It also addresses the inclusion of trainee teachers in the cover assignment process.
When assigning cover, you need to select the staff member to cover the lesson or event.
You'll be able to see staff who are unavailable in the Staff members dropdown menu, for example, if they have a clashing lesson, an absence or if it is outside of their working periods.
You can still select 'unavailable' staff, and then arrange cover for the clashing events if required.
Can we stop staff from ever appearing in the list of staff?
Yes, this can be done by going to School > All Staff > Cover > Admin. This will bring you to the Cover Settings page where you can select staff members and choose whether or not they are included in Cover suggestions.
Can we prevent trainee teachers from being assigned cover?
There is no 'Trainee teacher' business role, so NQTs etc. should be given the 'Teacher' business role. This role means they will appear as possible staff to provide cover.
The same guidance applies as above. You could also add 'Trainee' to their name so your cover manager knows not to choose them.
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