When are payments invoiced for breakfast and after school clubs?

Students will be charged for a wraparound care club depending on the setup of the club. Either:

  • Charging based on attendance mark - Invoices will be generated once attendance is taken for the club session
  • Charging as soon as signed up for a session interval - The balance will be deducted from the account as soon as the session has been signed up to

You can check the setup by going to School > Activities > Clubs and selecting the club. You'll see this in the Accounting Details section.

accounting_details.png

 

We recommend:

  • If you want to charge for wraparound care clubs only if students participate in the session, set Charge students based on attendance mark? to Yes.
  • If you want to charge in advance and cancel memberships, set Charge students based on attendance mark? to No.

If you charge based on attendance, here's a breakdown of what happens to invoices if the attendance marks are changed:

Previous attendance mark

Changing to

What will happen

No mark

Present

Student will be charged (invoice is raised)

No mark

Late

Student will be charged (invoice is raised)

No mark

Absent

No invoice will be raised

Present

No mark

Invoice is cancelled

Present

Late

No change

Present

Absent

Invoice is cancelled

Late

No mark

Invoice is cancelled

Late

Present

Nothing happens

Late

Absent

Invoice is cancelled

Absent

No mark

No change

Absent

Present

Student will be charged (invoice is raised)

Absent

Late

Student will be charged (invoice is raised)

 

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