How a member of the Admin team can take attendance

Who can take attendance in this way?

To access and edit registers through Students > Attendance, you will need to have the Attendance: Administer All Students permission.

These permissions have been automatically assigned to the relevant Business Roles managed by Arbor including:

• Head Teacher Roles
• Administration staff
• Attendance officer
• Business/Curricular/Pastoral Manager
• Heads of Departments/Year/House
• Senior Management Team

These permissions can be given to other users as needed. Click here to find out how to assign Ad-Hoc permissions to your staff. 

Finding the register

1. Go to Students > Attendance Or Select Attendance from the Favourite Links on the homepage.

2. On the left-hand side, select Daily Attendance under Registers.

3. Use the filters to select the date of the register you wish to take

4. Click the register you wish to use and then click on the green Open Register.

If it is a register that has already been opened, instead click Edit Register.

Taking the register

The display can be switched to List view or Profile view by clicking on the respective button.

To take attendance in list view, simply click on the drop-down list next to each student name and select the appropriate mark.

To take attendance in profile view, simply click on the appropriate mark. 

You can also choose to skip to the next student by clicking on Skip.

Past week shows you the student's attendance marks for the previous week.

To return to the lesson overview click on Return To Lesson Dashboard.

If a student is marked absent Arbor will automatically show the screen below, offering the teacher an opportunity to add any additional text. This can be ignored by pressing cancel.

A similar screen is shown if late is selected.

If a student has a Pre-Planned absence, registers are automatically pre-filled with the correct attendance mark when the Absent button is clicked. This means that if a student is marked as absent due to e.g a doctor’s appointment, the M code will automatically appear in the absence code field.

To make sure the Absence populates in the registers, you must have selected a Pre-fill mark when logging the absence.

The quickest way to enter marks is to click the Mark All Blanks as Present button, either at the top of the page (if all students are present) or at the bottom once just the absences and lates are entered.