How a member of the Admin team can take attendance

Who can take attendance in this way?

To access and edit registers through Students > Attendance > Registers > Daily Attendance, you will need to have the Attendance: Administer All Students permission.

These permissions have been automatically assigned to the relevant Business Roles managed by Arbor, including:

• Head Teacher Roles
• Administration staff
• Attendance officer
• Business/Curricular/Pastoral Manager
• Heads of Departments/Year/House
• Senior Management Team

These permissions can be given to other users as needed. Click here to find out how to assign Ad-Hoc permissions to your staff. 

Finding the register

To see an overview of registers on a specific day, head to Students > Attendance > Registers > Daily Attendance. 

Use the filters to select the date of the register you wish to take.

In the table, you see the AM or PM registers for the date in your filter with any marks already input:

• Present is shown with a green tick
• Late is shown with a yellow clock
• Absent is shown with a red cross

To get to a register from here to start editing:

• In the table, click the register you wish to use  
• Click Open Register or Edit Register (shows if the register has already been opened)

Taking the register

Once you are on a register page, the display can be switched to List view or Profile view by clicking on the respective button in the top right corner.

• To take attendance in list view, click on the drop-down list next to each student name and select the appropriate mark.
• To take attendance in profile view, click on the appropriate mark next to the student's name

The quickest way to enter marks is to click the Mark All Blanks as Present button, either at the top of the page (if all students are present) or at the bottom once you've entered any absences and lates. You can also choose to skip to the next student by clicking on Skip.

There are three options to choose from for marks (you can see a full list of marks here for England and here for Wales):

• Present will log the / code.
• Late will log the L code. Clicking this option will allow you to put in the number of minutes late or change the code to the U code - Late (After Register Closes).
• Absent will log the N code by default unless a pre-fill mark has been specified with a planned absence. The teacher can change the mark to a different mark if they require (unless you've chosen to restrict attendance marks).
   

If a student is marked absent, you'll see a pop-up where you can add a note if needed.

If a student has a planned absence with a pre-fill mark logged before the register opens, this will automatically mark the student with this mark in the register. 

For example, if a student is marked as absent due to e.g a doctor’s appointment, the M code will automatically appear in the absence code field.

To return to the lesson overview, click on Return To Lesson Dashboard.