Workforce Census curriculum staff

The DfE mandates specific schools to submit curriculum staffing data for teachers and teaching assistants in their census. This includes the number of teachers and TAs per subject and teaching hours, which must be accurately recorded in Arbor. Issues may arise with incorrect staff counts due to lesson coverage, and steps are provided to rectify this before submission.

The DfE requires certain schools to submit curriculum staffing data in their census for teachers and teaching assistants.

What data is submitted?

Staff are classed as teaching staff based on the Position assigned to them in their contract, so you need to record contract details in Arbor to use this section.

The census includes, for each subject:

• Number of Teachers and Teaching Assistants (TAs) in Table Q of the census summary inspection.
• Number of teaching hours in table R of the census summary inspection.

This information is included in the census XML, when downloaded and submitted to COLLECT. It isn't possible to get an export of this separate to the census download XML.

Wrong staff are included, or duplicated hours

You may see staff counted here that aren't the usual teachers for the class or subject. This happens when a staff member covers a lesson during the time period that the census is looking at. The census looks at:

• the week that the census day is in if you have a one-week timetable
• For a two-week timetable, the census will use the timetable cycle that is active on census day. For example, if your census take place in Week A, then the Week B used will be the week after the census.

Please note that if a week was a holiday (such as half term), the week prior to that will be used instead.

If you would like to remove the staff from appearing on table Q, you would need to:

1. remove them from being the staff covering the lesson (see our article on Cover here)
2. regenerate the census
3. submit your census
4. add the staff back in as being the staff covering the lesson