Staff missing from the Workforce Census

This article explains why staff members may be missing from the Workforce Census reporting tables, detailing steps to check their inclusion in the census, their recorded position, and the setup of the school's data. It emphasises the importance of verifying staff contracts and position categories to ensure accurate reporting.

There are a few reasons why a staff member might not show within the reporting tables in the Census Summary Inspection. This article will cover the most common causes.

The staff member is missing from all of the tables

Check the staff member's profile

Go to the Contracts section of the staff member's profile. Make sure the Include in school workforce census field is set to Include.

Check their position

Go to either their contract and check what Position they have recorded in their profile, or go to School > All Staff > HR Admin > Positions and find this position. Make sure the Position category is set correctly.

If it is set as Not included in School Workforce Census, either change this or select a different Position for the staff member.

They're missing from some of the tables

Check the table guidelines

Not all staff appear in all tables. Please ensure you have checked the DfE's School workforce census technical information thoroughly.

If a staff member has a staff absence but isn't pulling through to table O, check the Position recorded on their staff contract. Table O only looks at Teaching Staff.

If your Head Teacher isn't pulling through to table H, make sure that:

1. they have a staff contract recorded on their staff profile
2. this contract has the right Position recorded against it
3. then go to School > All Staff > HR Admin > Positions and find this position. Make sure the Position category is correct for a Head Teacher.

Check why the table is empty

If certain tables have no staff in them, check your school's setup.

For example, tables Q and R might show no staff and flag a message about computerised timetable systems that interface with your MIS system. This will be because of one of two things:

• you don't run your timetable in Arbor, in which case please contact the DfE for further guidance on what to do
• there are no year groups set against your courses. Make sure all courses have subject and year group set following these instructions, then regenerate the census.