Managing Detentions

What permissions are needed?

  • School: Behaviour: Behaviour Policy - Choose how detentions can be assigned
  • Student Profile: Detention: Administer all students - Manage all detentions from the School > Behaviour > Detentions page.
  • School:Behaviour: Log behaviour incident- Log an incident, which may lead to a detention being assigned

If you don't have the right permission, ask your admin team to assign them to you.

The Detentions dashboard

Got to Students > Behaviour > DetentionsHere you can view the list of Upcoming detention sessions, Recent detention sessions and Unallocated detentions.

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Clicking the More information button takes you to that particular detention session.

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Adding students to a detention

Allocating unallocated students to a detention

If any students been given detention but not been allocated to a specific session, you have two options to fix this from the Unallocated detentions tab. Select the students, then choose to cancel the detentions, or assign them to an upcoming session. 

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Adding students or staff to a detention

To add students or staff members to a particular Upcoming or Recent detention, click on the detention and click the orange buttons in the slide over. Top Tip: Only current staff as of the date selected can be added.

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If your school have set up their detentions policy to not allow ad-hoc detentions, you won't be able to add students without logging an incident.

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Assigning students to a detention using an incident

If your school have set up their detentions policy to not allow ad-hoc detentions, you won't be able to add students without logging an incident. 

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If your school have set up their incident workflows to automatically assign a detention, logging the incident will automatically add them to the upcoming detention.

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If there are no sessions scheduled for the detention type you will be able to select the detention type and session to assign.

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If your school have set up their incident workflows to allow staff to assign a detention when a particular level of behaviour is logged, you can select the detention session in the second step when logging the incident.

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You can choose to leave these fields blank and not assign the student to a detention. If you want to add them to a detention later you can use the Take Action button on the incident overview.

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The Detention session

Rescheduling detentions for absent students

You can see if a student has a planned absence overlapping a detention session. Go to the detention session dashboard and see the Attendance mark field. The marks are also colour coded, with green indicating present, orange indicating absent with a reason, and red indicating absent with no reason given.

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You can see students’ AM and PM statutory roll call marks, so you can reschedule their detention if they’ve been absent during the day following these instructions: Add students who have missed a detention to another

Taking attendance for the detention

Attendance can be taken by clicking on Take attendance.

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Once you have taken attendance, you add any absentees to the next detention session by clicking the green button.

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Logging behaviour

Log a Behaviour Incident that may have occurred in the detention session by clicking on +Add next to Behaviour.

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Attach a file in relation to the session, by dragging a file or clicking to upload a document/photo to support your notes.

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Detentions today

Go to Students > Behaviour > Detentions > Today to view a list of all students with a detention today and the session the student is currently in.

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Are email notifications sent to parents when a student is given detention?

Your school may have chosen to send parents an automatic email when a detention is given - you can see how this works here. You can also find further troubleshooting tips here:

What's next?

Detentions not being assigned properly? Take a look at our troubleshooting tips: Why are detentions not being allocated correctly?

You can see how to report on detentions here: Behaviour Analysis - Reporting on incidents, detentions and exclusions

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