Downloading Student Profiles and Data Collection Sheets

Downloading student data  

For an individual student

You can see how to do this here: Downloading Profiles

Downloading student data in bulk

Go to Students > All Students > Browse Students > Bulk export > Student profiles.

You can select to export profiles for all students, for students within a Custom Group, or students within a year group. Once you have selected the group you require, click Print Student Profiles.



Data collection sheets

A data collection sheet can be sent out to a student's primary guardians allowing them to provide any information your school is missing, such as addresses and contact numbers.


To produce a data collection sheet you'll need to have both the Student: Admin: Administer My/All Students and Student: Identity: Administer My/All Students permissions. If you don't have these permissions, ask your admin team to assign them to you.


Go to Students > All Students > Browse Students > Bulk export > Data Collection Sheets. Once you have selected the group you require, click Download data Collection Sheets.



If the file is large, it may take a few moments for Arbor to process the sheets. You'll receive a notification when they're ready to download.

Click on the notification to download your PDF file.



The PDF will then download to your computer, which you can open.



If you wanted to send these to guardians, you can print the files.

You can also use external software to split the file, or select an individual student to print, and repeat. You can then follow these instructions to import and match them to students, then send via email: Share documents in bulk via email. You could also send the emails one at a time.



Can we customise or edit data collection sheets?

It isn't possible to customise or remove information from the generated data collection sheets in Arbor.


Sheets blank or missing students

Follow these instructions: Applicant new starters not included in exports


Before the start of the new year

To to generate data collection sheets before the start of the new academic year, you'll need to set up a Custom Group.

Follow the instructions in this article to set up your custom group before returning to the Data Collection Sheets page: Custom Group for applicants and admissions this year

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