Creating supply teachers in Arbor

If you want your supply teachers to be able to log into Arbor and take attendance or take other actions, you've got a few options for how to manage this:

  • Create an individual staff profile for each supply teacher (Recommended)
  • Create supply teacher accounts for your supply teachers to use
  • Have your supply teachers log in to the computer using the permanent member of staff’s account (Not recommended - they will have access to everything the original staff member has, and this method can impact staff absence reporting)

 

Option 1 - Creating individual staff profiles

We always recommend creating a staff profile for each individual user. This allows you to manage permissions and access to Arbor on an individual basis.

To add supply staff in this way, follow the instructions in this article: How do I Add a New Staff Member and create a new staff profile? Make sure you give them a business role to allow them to access the registers to take attendance - we recommend the Supply Teacher business role. 

Top Tip: Add an end date for their business role if they are covering for a temporary period to remove their access after this date. 

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Once you've added the staff member, go to the Contracts section on the left-hand side of their Staff Profile.

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Click the Include in school workforce census field, and in the slide over, untick the box then click Save Changes.

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Once you set them up, you'll then be able to select the staff member when assigning cover for the absent staff member, and they will be able to see the class on their dashboard under My Items > My Cover.

If you want them to access more lessons than they have been assigned as cover for, take a look at this article.

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Option 2 - Creating special 'supply' staff profiles

The second option is to create one or multiple supply teacher accounts for your supply teachers to use. However, if you choose this option there are a few things to be aware of:

  • The supply teacher account will always have an active business role or permissions, so anyone with the password and username will be able to log in and make changes. As such, we advise to change the password to the account after each use and only give out the password to the current supply teacher. See the section at the end of this article for instructions.
  • If all your supply teachers only use one supply account, this can become confusing for cover responsibilities and timetabling. As such, we advise you to set up more than one supply account so a supply teacher can have their own account for the duration they are with you.

 

To add a supply teacher account, go to School > All Staff > Add New Staff Member. Add in any details you want to include, then choose the relevant business role (we recommend Supply Teacher) and click Create Staff Member.

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Next, go to the Contracts section on the left-hand side of their Staff Profile.

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Click the Include in school workforce census field, and in the slide over, untick the box then click Save Changes.

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Once you set them up, you'll then be able to select the staff member when assigning cover for the absent staff member, and they will be able to see the class on their dashboard under My Items > My Cover.

If you want them to access more lessons than they have been assigned as cover for, take a look at this article.

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Changing the password

To change the password for a supply teacher account, go to their Staff Profile and click into the User Details section.

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In the slide over, click the Change Password button.

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Type in the new password, then click Change password. You can then share this new password with your new supply teacher.

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