Build part 1 - How to set up Behaviour in Arbor

Begin, Build, Boost

You're at Build, the second step in your school's journey to getting the most out of behaviour in Arbor!

This Build step is split into two parts. In this first part, we will look at setting up your behaviour areas. In the second part, we'll then create workflows based on this setup.

build.png

 

Let's take a look at how to get your behaviour area set up, and make sure the right people can record behaviour.

How long will it take to set up?

  • Check permissions - 10 minutes
  • Set up Behaviour Types - 10 minutes
  • Check Behaviour Incident settings - 5 minutes
  • Move historic Behaviour Point balances (optional) - 30 minutes
  • Set up Point Award scales - 30 minutes per scale
  • Set up a Detention - 10 minutes
  • Set up an Internal Exclusion - 10 minutes

 

Check permissions

You'll want to make sure everyone in your school has the right permissions to set up, record and access behaviour:

Permission Coverage
Behaviour: Behaviour Policy or School: Action: Behaviour: Administer Set up and edit behaviour setup
Behaviour: Administer/View My Students Log behaviour and see totals for students you teach
Behaviour: View All Students View statistics
Behaviour: Log behaviour incident or Log point award Give to any staff to record behaviour outside the classroom but not edit anything

 

You'll need to ask your school admin team to give you permission using these instructions.

Top Tip for Year-End

Don't worry, you won't need to set everything up each year as most of your setup just rolls over! To prepare for September, you'll just need to set up detentions and add your Internal exclusion types by following these instructions instead of the ones below: Copying Behaviour over to this next year

 

Setting up to record Behaviour Incidents

 In Arbor, this can be done through recording behaviour as ‘incidents’. On each behaviour incident, you can record:

  • Behaviour type
  • Location and time
  • Students and staff members' involvement
  • The follow-up needed to resolve the incident
  • Physical Interventions

Managing Behaviour Types

You have the flexibility to create custom behaviour types e.g. Fighting/missed deadlines etc and to add a severity ranking on a scale of +/-5. You can also archive any behaviour types you don't want to use.

You can choose to notify a staff member of specific behaviour types instead of whole severities - click into any of the Behaviour Types you have set up and choose to notify a staff member by role or to notify specific members of staff. 

Adding a behaviour type

1. Go to Students > Behaviour > Setup 

2. Go to the Types tab.

3. To add your behaviour types click +Add in the top right-hand corner.

Screenshot

 

4. A slide over will appear and you can add the details of the Behaviour here, you must include a severity.

You can also add staff members who may need to be notified either by name or by role.

5. Click the green Add Behaviour button to complete.

Screenshot_2020-10-05_at_09.33.21.png

Editing a behaviour type
1. On the Students > Behaviour > Setup > Types tab, click the type you want to edit.

2. Make the changes

3. Click Save Changes.

editing_a_behaviour_type.png

 

You can also edit who is notified when a behaviour type is received in bulk by ticking the boxes next to the type and clicking the Bulk action button.

Screenshot

Screenshot_2022-08-17_at_14.30.52.png

Removing a behaviour type

You have two options to remove a behaviour type from the list available to users when logging an incident:

  • Archiving the behaviour type - This can be used to switch the behaviour type off for an amount of time and is reversible.
  • Deleting the behaviour type - This will completely delete the behaviour type and is non-reversible. You would need to set up the behaviour type again.

Archiving

1. Click the behaviour type, then click the Archive button.

If you archive a behaviour type then you won't be able to assign it to new incidents. You will still be able to see a record of any previous incidents logged for that behaviour type and you can still make custom reports with this data too as long as the date of the report includes the time that the type was active. 

Screenshot 

 

2. You can also archive behaviour types in bulk by ticking the boxes next to the type and clicking the Bulk action button.

Screenshot_2022-08-17_at_14.31.40.png

 

The behaviour type will move from being an 'Active Behaviour' to an 'Archived Behaviour'.

3. View these by clicking the drop-down menu at the top of the page.

Screenshot

 

If you want to unarchive the behaviour type, just click it, then click the Unarchive button or use the bulk edit feature again.

Screenshot

 

Deleting

1. Click the behaviour type

2. Then click the Delete button.

Screenshot

 

Please note: When you delete a behaviour type, any past incidents recorded with this type will instead display the derived incident level but will not display the type.

Screen_Shot_2020-03-27_at_14.56.31.png

 

 

Incident settings

You can toggle all these settings from the bottom of the Students > Behaviour > Setup > Incidents tab if you have the School: Behaviour: Administer permission.

Screen_Shot_2020-04-08_at_09.38.50.png

Preventing users from editing incidents

You can choose to not allow your staff to edit incidents once they have been logged. This can be useful if behaviour incidents are used as evidence. 

prevent_editing.png

 

This is by default set to ‘Yes - allow editing of behaviour incidents after they have been logged’, but you can change this to not allow editing.

Screen_Shot_2020-04-08_at_09.38.30.png

Show positive behaviour types first

 

You can decide which order you will see your behaviour types in. This is set to negative types first although you can change this. 

Screen_Shot_2020-04-08_at_09.41.47.png

Create separate incidents by default

You can toggle whether the box to create separate incidents is ticked by default when users log an incident.

Screen_Shot_2020-04-08_at_09.43.51.png

Screen_Shot_2020-04-08_at_09.43.10.png

 

 

Managing Behaviour Points

Behaviour Points are a great way to record assign a value to positive and negative occurrences in your school. To setup behaviour points you must first create and define your scale.

Moving over your historic balances

We don't migrate behaviour points, so you may wish to set initial balances for student points, you have two options:

  • Add a User Defined Field - this option is quicker, but you can only analyse using a Live Feed or custom formula in the Custom Report Writer.
  • Log all points for each student - this option takes longer to set up, but enables you to analyse your past behaviour anywhere in Arbor.

You can see how to do either here: Add historic behaviour points and initial points balances

Point award scales in Arbor

Creating your new Point Award Scale

1. Go to  Students > Behaviour > Setup

2. Select the  Point Awards tab

3. Click +Add to add a new scale.

Screen_Shot_2020-03-27_at_15.04.06.png

 

  • Choose the ‘directionality’ of your point scale.  This can be positive, negative or neutral.  A positive scale refers to an increase in points given over time, a negative refers to the scale deducting points, and a neutral scale means that points can either be rewarded or deducted.  
  • Select your minimum and maximum points.  This limits the number of points a staff member can give a student at any one time.
  • Choose a point reset cycle and opening balance. This determines the starting balance on the Totals reporting page - more details here: How does our behaviour point scale reset?
  • Choose how much information about this set of points to display on the Parent Portal. For more information on what is shown on the Parent Portal and how to edit it, click here

4. Then click Create Point Award Scale.

Screenshot_2022-06-08_at_10.37.51.png

 

Your scale will then be set up. You will then need to add reasons and attributes. You can assign standard behaviours to receive a set amount of points to increase the efficiency and consistency of the points system in your school. 

5. In the Reasons/attributes section click +Add.

Screen_Shot_2020-03-27_at_15.08.50.png

 

6. In the slide over that appears, name the reason/attribute for which points will be awarded/deducted and how many points will be awarded/deducted for this specific behaviour.

7. Click on the green Add Reason/Attribute button.

Screen_Shot_2020-03-27_at_15.39.42.png

Editing an existing scale

1. Click the scale

2. Click Manage Point Award Scale.

editing_a_point_scale.png

 

You can then edit any of the information or add more reasons.

Screen_Shot_2020-03-27_at_15.41.24.png

Removing Attributes

If you delete an existing attribute, any points logged with this attribute will remain. They'll just have a blank Category field where the attribute was.

blank category.png

 

 

Setting up detentions

To add students to detentions, you must first have set them up and scheduled slots.

Setting up Detentions

1. Go to Students >  Behaviour > Setup

2. Select the Detentions tab.

3. Click on +Add on the right-hand side of the page.

Screenshot_2022-08-17_at_14.36.00.png

 

A slide over will appear to Add Detention Type for Academic Year.

add_detention_type.png

 

The detention you have just created will now be listed in the Detentions Type Table.

Clicking on a detention in the table will take you to the Detention Overview Here there is an Overview tab and a Timetable tab.

4. Click on the Timetable tab

5. Click the +Add button to schedule detention sessions.

6. Click on the option you want to create.

shedule_detention_sessions.png

 

This will take you to a slide over where you can enter all the details about the detention session you are setting up.

Please note that it does not matter what you choose as the Session name as this is not displayed anywhere.

  • You aren't able to set multiple locations for detentions, but you can add more than one staff member.

regular_detention_sessions.png

 

The scheduled slots will then be displayed.

Screenshot_2022-08-17_at_14.36.30.png

 

The detention session or sessions you have created will now be visible on the Detentions Dashboard under the Upcoming Detentions tab.

Screenshot_2022-08-17_at_14.37.38.png   

 

Be sure to decide in your detentions policy whether to allow detentions to be issued ad-hoc, or whether they can only be assigned when logging a behaviour incident.

7. Go to Students >  Behaviour > Setup in the Detentions tab.

Screenshot_2020-11-25_at_12.39.52.png

 

Setting up Internal Exclusions

1. Go to Students > Behaviour > Setup. 

2. Select the Internal Exclusions tab.

This section allows you to define the different types of internal exclusion you will be setting up.

3. To add a new reason, click +Add in the Internal Exclusion reasons section. 

Screenshot_2022-08-17_at_14.38.50.png

 

4. Add the reason name

5. Click the green button to add it.

Users will then be able to select this reason when assigning an internal exclusion.

add_new_reason.png

 

Any unwanted reasons (Arbor or user-defined) can be ‘archived’, or you can modify the names of reasons you have already created (if you have not yet recorded internal exclusions using this reason). 

To archive an Arbor-defined reason

1. Click the reason

2. Click Archive.

edit_reason.png

 

To archive or modify the name of a User-defined reason, click the reason.

Note that changing the name of a reason will also change any historic references to this internal exclusion reason. Please archive this reason and create a new one if you do not wish to change any historical references.

changing_reason_name.png

 

You can see and unarchive your archived reasons if you select Archived reasons and click Apply.

Screenshot_2022-08-17_at_14.39.15.png

3. Click +Add to create new Internal Exclusion types.

Screenshot_2022-08-17_at_14.39.39.png

 

4. Add an internal exclusion name

5. Click the Add Internal Exclusion Typetype_name.png

 

After creating the Internal Exclusion it will take you automatically to the Timetable setup or you can come back to this later. (If you choose to do this later just highlight the Internal exclusion that needs to be timetabled e.g Periods 1 and 2 and click on this exclusion type. This will take you to the Timetable Setup overview.) 

6. Go to the Timetable tab

7. Click +Add in the Timetable section. 

timetable_exclusion.png

 

This will allow you the choice of creating a one-off or a regularly occurring internal exclusion.

8. Select which type to create.

schedule_exclusion.png

 

If you choose to create a repeating session, you can choose the dates the session should run on. You can only select one room for a session to run in, but you can add multiple staff members.

Top Tip: Students cannot be added to internal exclusions spanning more than one day: Can I add an internal exclusion across more than one day?

Screenshot_2023-02-22_at_14.46.56.png

 

When the internal exclusion has been successfully timetabled, you can start adding students and additional staff to the sessions. You can see how to add students here: Adding a student to an Internal Exclusion

Screenshot_2022-08-17_at_14.41.03.png

 

 

What's next?

This Build step is split into two parts. In the second part, we'll create workflows to automate a lot of follow-up work using Behaviour Incident Workflows. Click the button below to jump to the next step in your journey.

Build - Behaviour Incident Workflows

Was this article helpful?
3 out of 6 found this helpful
I'm still stuck!

Comments

6 comments
  • Hi Jennie Davies thanks for leaving a comment! That's a great idea that you'd love Arbor to be customisable with the school's Behaviour Policy.

    As what you'd like isn't currently available in Arbor, you'd need to submit this as feedback to our product team. They regularly review suggestions from our schools. You can submit feedback here.

    1
  • it would be useful if schools could customise their own list of Take Actions/Actions Taken. The current list does not include actions such as discussed with student(s), cooling off period but actions of some significance. The Actions Taken need to reflect the school's behaviour policy and if the school cannot take ownership of this list then that is quite difficult to implement. Also the school may undertake two actions such as contact parents and discuss with student

    1
  • Hi Peter, thanks for your comment. Automatic system emails are usually sent from no-reply@arbor-education.com or your school's email address. This isn't customisable I'm afraid.

    0
  • Hi Michelle, I'm afraid this isn't possible. However, you can set an opening balance for all students for a point award scale, as shown above.

    0
  • When schools migrate to Arbor is it possible for the points to be migrated and imported in bulk as a continuation? 

    0
  • When you have auto email to parents enabled is there a place to set the "from/auto reply" email address so you can have responses go to "behaviour@" mailbox for example or is it fixed tho the main default school email address as set in Arbor? 

    Thanks

    Peter

     

     

    0

Article is closed for comments.