Adding a personal signature for communications

You can now upload your signature to Arbor to be used when you generate mail merge emails and letters.

Before you get started

Things to note

• This signature won't be used when sending communications from student, staff or guardian profiles.
• This signature always needs to be added via a merge field.
• You can't upload a signature for another staff member
• This method will only insert your signature. If you are sending from someone else who is not you, this field will still pull in your personal signature, not theirs. As such, if you are sending on someone else's behalf, we recommend not using this feature or removing the Sender Signature merge fields from templates before creating communications 

Getting your signature ready

• Signature file formats must be .jpg or .png, and file size must not be larger than 1MB.
• Your signature will be the same dimensions as the file you upload, so ensure it is an appropriate size for letters/emails
• Save your signature on an easy-to-find location on your device to ensure a smooth upload process

Uploading your signature

From your account

• Go to My Items > My Account 
• Scroll down to the Personal Signature section.

• Click the field to open the slide over. 
• Click Browse to select your file from your device, and click Open.
• Then click Upload Signature.

From the new Mail Merge creation page

You can also add a signature when setting up a new Mail Merge email or letter. Just click the grey button Set up sender's signature to select your file using the steps outlined in the previous section.

Using your signature

Whether generating a Mail Merge email or letter from School > Communications > Compose > Email/Letter or additing/adding a letter/email Mail Merge template from School > Communications > Templates & Layouts > Templates, you can add your signature as a merge field using the dropdown above the text editor you use to compose your message.

Please note: 

The signature is then inserted into the body of your communication or template. 

If your generting a new communication or loading your template, you'll be able to see your signature in each email or letter once you click Proceed.