Setting embargo dates for exams

Who can view the results before the embargo?

Embargo settings ensure only the right people can see student exam results before they are officially released.

Go to Students > Examinations > Administration > Results Embargo settings.

Here you can select who can see exam results before the embargo date and time. 



This list by default contains the Exams Officer, but you can add additional people if needed by clicking '+Add'.



Setting Embargo dates and times

Embargo dates must be set individually for each qualification. First, add your results. For how to do this, see here.

After you import your results, you must set an Embargo date (e.g. 9 am on GCSE results day), or all staff in your school will be able to see the results early. Click the embargo settings row to do this.




Do I have to set the embargo for every set of results?

Yes. The embargo date must be set for each import of results. So if you have two imports for Pearson you'd need to set an embargo for each one.


Who can view the results after the embargo?

Once the embargo date and time have passed, results will be viewable to other staff members via candidate/student profiles under Examinations > Statement of Provisional Results.

If you use the Parent Portal or Student Portal, once the embargo has passed they can be viewed and downloaded from here:

Extending the Embargo for the Parent Portal

If you don't want guardians to be able to see statements of results once the embargo date and time has passed, you can turn off the Exams setting on the Parent Portal Settings page, then switch it back on whenever you would like to share the results with parents.

There is no way to do this for the Student Portal - results will be visible as soon as the embargo has passed.



How do embargos work with analysis systems outside of Arbor?

You can see how to export or integrate your exam results here: Exporting your examination results for analysis outside of Arbor

  • As results are synced to 4Matrix through an integration, the results won't be synced until the embargo has passed. If you want to get the results before then, you can use the same pages as for SISRA and AlPS Connect to export and import results into 4Matrix.
  • Results must be exported manually into SISRA and AlPS Connect, so the Embargo only applies to who can access the data in Arbor.
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