Adding Work Experience Placements for Post-16

This article provides a step-by-step guide for adding work experience placements for post-16 students in Arbor, detailing the time required for each step, necessary permissions, and how to manage planned learning hours effectively.

Please note that if you do not have a post-16 provision, you should not use the Programmes area of Arbor.

Permissions

• Academic Structure: Administer - set up new programmes and work placements.
• Staff Profile: Contact Details: Administer - Add contact details or postal addresses for institutions.
• School: Data Returns: Administer - Edit linked organisation UKPRNs.

If you don't have this permission you can ask your office team to assign it to you.

Note on planned hours for work experience

Any hours added to the Planned learning hours field in the programme will count towards students' Planned Learning Hours on the Students > All Students > Bulk Update > Update Learning & EEP Hours page. Planned hours input for Work experience programmes don't feed into EEP hours.

If the hours should instead count towards students' EEP hours, do not record Planned learning hours in the Work Experience programme (leave this field blank). Instead, Work Experience should be manually added to students from the Update Learning & EEP Hours page.

Step 1 - Add the programme and programme instances

1. Go to School > School structure > Programmes of Study

2. Click to add a new programme.

3. Enter the name of the programme as Work Placement. 

4. Click into the work placement to add a programme instance for each work placement.

Please leave the Partner UKPRN field blank - this field is not used for Work Experience Placements (the partner details are instead taken from the Employer Identifier details).

For the qualification details, rather than linking to an exams award, you can add in one of these codes:

• T Level industry placement: ZWRKX003,
• Industry Placement, Capacity and Delivery Fund (CDF): ZWRKX002,
• 16 to 19 study programme work experience: ZWRKX001

Step 2 - Add the students

1. Click on a programme instance

2. Click +Add to enrol students.

3. Select the students to enrol.

Step 3 - Add the employer

 1. Go to School > Linked Organisations > Employers

2. Click the green button.

You'll need to ask the employer for their identifier or reference number or find this using the Employer Data Service here.

You can also add a new employer when linking students to a work placement (shown below). Just type in the name of the new employer to create them.

Step 4 - Add the work placement to the student

From within the Employer overview

You can add students to a work placement from within the Employers section.

1. Just click +Add in the Student Work Placements section.

2. Select the student and the programme instance to add them to.

You can also see this information on a student's profile in the Education & Employment History section.

From the student profile

You can also add a new placement from the student profile's Education & Employment History section by clicking +Add and selecting Add Work Placement.

1. Select the employer and the programme instance to add them to.