Migrating summative assessment marks from one assessment to another

With our assessments marks migrator, you can copy over marks, baselines and teacher entered targets, from one assessment to another, for each year the assessment is running. This feature can be used for:

  • Converting past grades into a new grade set if you'll be changing your assessment setup
  • Copying grades from your old school assessments into new assessments determined by your MAT, grade by grade
  • Transferring grades from an assessment that has been set-up incorrectly, to a new correct one

This feature will override any grades already input into the target assessment. If a mark is blank in the source assessment, but there's a grade in the target assessment, it will be overridden with a blank.

How can we use this feature?

  • If you are part of a MAT or Group, contact your central team. They'll need to send a request via email to myteam@arbor-education.com including which schools to switch this on for. 
  • If your school is not part of a MAT or Group, you'll need to send a request via email to myteam@arbor-education.com for us to switch this on.

Before switching the feature on, we'll assess your data and whether it's possible to use the migrator. We may also recommend training.

 

Before you start migrating marks

Check the assessments have been added to your framework and policy

Go to Students > Assessment > Assessment Framework > Assessment Catalogue. Check that both the source and target assessments have been added.

Screenshot_2021-03-03_at_08.46.48.png

 

Next, go to Students > Assessment > Annual Policy > Manage Assessments. Check that the target assessment exists in your annual policy for every year you want to copy marks over for. 

Screenshot_2021-03-03_at_08.47.43.png

 

If any assessments are missing from your Framework or Annual Policy, you can see how to add them here: Setting up a Summative Assessment   

Check the assessments use the same Assessment Period Frequency

If the source and target assessments have different frequencies (e.g. one termly and one half-termly), you won't be able to migrate the marks.

image__4_.png

 

To change the frequency of the target assessment to match it to the source assessment, you may need to delete it from your Annual Policy, then add it again with the correct frequency.

choose_frequency.png

Check the right grade sets have been used

When the marks are migrated from one assessment to another, we can't create new grade sets. Grades can only be converted from one grade set to the other.

Make sure that the target assessment is set up using the right grade set - go to Students > Assessment > Assessment Framework > Assessment Catalogue and select the target assessment. Check it has been set up with the right grade set as the default.

Screenshot_2021-03-03_at_09.21.52.png

 

If you can't select the right grade set, you may need to delete the target assessment, then add it again with the correct grade set.

Check the assessments have been linked to the same student groups

You can only migrate marks for students that have been linked to both the source and target assessments. You'll need to make sure all students you want to migrate marks for have been added to both assessments, for every academic year.

  • If a student is linked only to the target assessment, we won't fill in a mark for them in the target assessment - their mark will remain blank.
  • If a student is linked only to the source assessment, we won't add them to the target assessment.

To check the student groups match, go to Students > Assessment > Annual Policy > Manage Assessments and click on the source assessment to check the students. Go back to the Manage Assessments page, change the academic year and check your students for each year.

Screenshot_2021-03-03_at_08.58.38.png

 

Return to the Manage Assessments page and click on the target assessment to check the students. Go back to the Manage Assessments page, change the academic year and check your students for each year.

Screenshot_2021-03-03_at_09.00.01.png

 

If the students linked are not the same, you can click +Add in the target assessment to link more students.

Screenshot_2021-03-03_at_09.01.03.png

 

 

How to use the migrator

Once the feature has been switched on, select the assessment you want to copy marks from - go to Students > Assessment > Assessment Framework > Assessment Catalogue and select the assessment.

Screenshot_2021-02-15_at_14.18.03.png

 

Select the assessment to copy the grades to. If you can't select the right assessment, make sure it has been added to your Assessment Policy.

Screenshot_2021-02-15_at_14.24.32.png

 

On the next page, you'll see whether the assessment grades can be migrated for each academic year the assessment was added to your Assessment Policy.

  • Can be migrated? - If the target Assessment does not have that Assessment in the Annual Policy for that year, or if the source and target assessments have different frequencies (e.g. one termly and one half-termly) it will say No for that year. Assessment marks will only migrate for that year if it says Yes.
  • How many students are included? - This is a count of how many students are taking the target assessment this year and can have marks copied across.
  • How it's done? - If both assessments use the same grade point scale, the marks will automatically be copied across. If the grade point scales are different, you'll need to map the grades in the source assessment to grades in the target assessment. They will be converted when they're copied over.
  • Convert raw scores? - If you tick this box, the raw score will be converted to a grade in the source assessment's grade set, then converted to a grade in the target assessment's grade set.

Screenshot_2021-02-15_at_15.11.31.png

 

In this example, the grade sets are different so must be mapped. 

Screenshot_2021-02-15_at_14.52.05.png

 

Once you've mapped all the grades, click Migrate. This cannot be reversed. You'll then be taken back to the source assessment overview.

Screenshot_2021-03-02_at_14.33.11.png

 

The migration of marks will then take place in the background, so you can go and complete other tasks as you wait. You'll receive a notification in the top right of your site when the migration is complete. If you click the notification you'll be taken to the target assessment overview.

Screenshot_2021-03-02_at_14.46.55.png

 

Example source and target assessment marksheets

In my example, this is the current marksheet for the source assessment - the assessment I'm copying the grades from. Note that Mary has not been given any grades for Autumn or Spring.

Screenshot_2021-02-15_at_14.53.04.png

 

This is the current marksheet for the target assessment - the assessment I'm copying the grades to. Note that Mary has already been given a baseline.

Screenshot_2021-02-15_at_14.53.56.png

 

This is the marksheet for the target assessment after the marks have been migrated. Note that Mary's baseline has been overridden, but she still has not been given any grades for Autumn or Spring.

Screenshot_2021-03-02_at_14.47.18.png

 

What to do next

There a few steps you'll need to complete to finish up the setup of any new assessments:

  • Set up any School Progress and Attainment target rules for the target assessment to colour code the marksheet based on targets - see how to set up targets here and how to set target judgement rules here.
  • Delete marks, baselines or targets in the source assessment - if you no longer want to keep the source assessment you can delete it.
  • Update your Custom Report Writer report fields - switch over the assessment you've selected in the report columns.
  • Update any Report Cards - switch over the assessment you've selected in report cards.
Update your Custom Report Writer report fields

Go to School > Custom report Writer and select the report.

Screenshot_2021-03-02_at_15.51.40.png

 

Click the Edit button.

Screenshot_2021-03-02_at_15.52.06.png

 

Click to edit any of the columns or filters based on a certain selected assessment.

Screenshot_2021-03-02_at_15.52.41.png

 

Change the assessment selected in the slide over, then click Save.

Screenshot_2021-03-02_at_15.53.38.png

 

Your custom report will then be based on the correct assessment.

Screenshot_2021-03-02_at_15.54.22.png

Update any Report Cards

Go to Students > Report Cards and select the report card.

Go to the Attainment tab and select the assessment to replace.

Screenshot_2021-03-02_at_16.03.04.png

 

Click the Remove button.

Screenshot_2021-03-02_at_16.03.24.png

 

Then click +Add to add your new assessment to your report cards.

Screenshot_2021-03-02_at_16.04.14.png

 
Was this article helpful?
0 out of 0 found this helpful
I'm still stuck!

Comments

0 comments

Please sign in to leave a comment.