Pupil Premium vs Pupil Premium Recipients and uploading Pupil Premium Recipient Records from Key to Success or Get Information about Pupils

What is the difference between Pupil Premium and Pupil Premium Recipient?

The Pupil Premium tag that can be found on a student's Student Profile is an indicator of whether a student may be eligible for Pupil Premium based on their background, such as being in receipt of Free School Meals. The Pupil Premium tag may not be a true representation of who actually receives Pupil Premium funding in the school.

The Pupil Premium Recipients tag is used to identify exactly who is receiving Pupil Premium funding based on the official information uploaded to your site from Key to Success or Get Information about Pupils (see the section below). This is the field you should use to analyse your current Pupil Premium students as it is the official tag for Pupil Premium. The data is only released once every financial year in June, so you'll need to wait until then to get the most up-to-date information.

In some cases, a student with the Pupil Premium Recipient tag may actually no longer be eligible for Pupil Premium, as students receive Pupil Premium funding over the whole financial year.



Why does Pupil Premium work like this? 

The distinction between Pupil Premium and Pupil Premium Recipients is designed to enable schools to easily see students they’ve received funding for vs those the school is supporting before funds are received.

  • Track mismatching data - Track where a parent may have flagged their child is eligible for free school meals, but this hasn't come through in the file. It provides a way to identify what steps might be needed e.g. mum needs to complete relevant paperwork so you get the funding.
  • Save time inputting background data - As Pupil Premium data isn't sent in CTFs, but records of, for example, Free School Meals are, we automatically set Pupil Premium without the need to tick a box.
  • Easy updates - If the DfE change the eligibility criteria for Pupil Premium, we can quickly update the Arbor system for you.


What happens at the end of the financial year?

At the end of the financial year, the current Pupil Premium Recipients file will become out of date and will no longer show on student profiles. This means that students will no longer flag as a Pupil Premium Recipient until the next upload.

To enable you to report on your Pupil Premium students, make sure all your students have had their Background Indicators recorded correctly - you can see how to do this here: How to set a student as Pupil Premium

If the student no longer has any of the background details that would enable them to be in receipt of Pupil Premium (shown in the DfE guides here), they will not meet the criteria and will no longer appear as Pupil Premium.


Where can I see Pupil Premium Recipients?

As the Pupil Premium tag only represents possible eligibility of Pupil Premium, using the Pupil Premium Recipient tag is the best way to judge who is actually receiving Pupil Premium.

You can see where you can report on these students here: See a list of Pupil Premium students



Uploading Pupil Premium Recipient Records

You can upload and tag the official recipients of the Pupil Premium each financial year, taken from the Official DfE files received from Key to Success/GIAP.

As Pupil Premium status is allocated from the DfE after each Census, the Key to Success/GIAP Report is correct unless any revisions are made in which case you can reimport the report from them or await the new data from the DfE after your next Census. This will allow you to see the "Pupil Premium Recipient" tag on their student profile.

Firstly make sure that you have downloaded the file from Key to Success/GIAP and that this is saved on your computer before you start. Then go to Student > All Students > Bulk Update > Pupil Premium Recipients. The page explains how to get the Pupil Premium file and how to use Key to Success/GIAP to download and search for students.



Click on the green Show UPN List to get a list of all UPN's of students currently enrolled in your school.

Don't worry if your report from Key to Success/GIAP has students in last year's year groups or forms! This is because Key to Success/GIAP works within the financial year and the forms on this report are from when the report was generated. When you put this information in Arbor it will add the information to the correct children and they will remain within their correct form in Arbor.



Once you have the file click +Add button. This will open a slide over where you can upload your file to. Once you have browsed and added the file from your computer, click on the green 'Upload' button to continue.

This will then generate a list of all the students in the file you uploaded. 

To create the Pupil Premium records click on the green Create Report button. Until you have confirmed the report, Pupil Premiums will not be created in Arbor.


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  • There is no Green report button - please help

  • Hi Pam, if you can't see a green button, it may be that you don't have the permissions required. Please get in touch with our support team so we can work with you to resolve this.


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