Teachers - Getting to the summative assessment marksheet and adding marks

For Primary schools, it's likely you'll only have Registration Forms as your classes.

When you click Full Marksheet, you'll be able to see a marksheet with all Summative assessments linked to the Registration Form. 

When you click the All Assessments option, if you have multiple assessments linked to the registration form you can select a specific Summative assessment marksheet or Curriculum assessment markbook to access from here.

For Secondary schools, you'll likely have courses as your classes.

For courses, it's likely there will only be one assessment linked to each course, so there will only be one assessment showing in the marksheet when you click Full Marksheet.

When you click the All Assessments option, if you have multiple assessments linked to the course you can select a specific assessment marksheet to access from here.

It's unlikely you'll be assigned a Teaching Group as one of your classes. If you have been, you'll see you're only able to select All Assessments, and chose a Summative Marksheet.

The filters also let you select the Date Range, Cohort(s), Assessments and Grade Sets you wish to input marks for. If you are wanting to enter marks for a different term you will need to select a date from within that term. 

These are the columns that will show by default, so if for example, you want to display the aspirational target, you'll need to set it in the filters.

Entering Marks Individually

Once you have accessed the correct marksheet, you can begin to enter marks into the grid.

• Click into a field to open the drop-down menu of values to select from, or start typing.
• Auto-complete suggests the shortest match (e.g. type “A” and “A” will be suggested first rather than “A+” or “A-”.
• Hit your Enter key to save the value and move onto the cell below. Then hit Enter again to start typing into the new field.

Bulk Entering Marks

You may have multiple students in your class all with the same mark. To save time you can bulk enter the marks into the grid for the most recent assessment period.

Just tick the students you want to enter the same mark for by ticking the box on the left-hand side of their name. Click on the pencil to select Bulk Edit Marks.

In the slide over, choose the grade/mark that applies to the selected students and then click on the green Save Changes button.

Adding Comments

The marking grid also contains a Comment column where you can add any additional comments to support the mark the student has been given. (These comments can then be fed directly to the Report Card module when needed.)

To add a comment click on the comment cell and a pop-up window will appear for you to type your comment into.

Check you have all the assessments you need from Assessment Framework > Assessment Catalogue, then check you’ve marked all the right courses as assessable from Annual Policy > Assessable Courses (this means the teachers can access the marksheet from My Items >My Classes).

Make sure you have copied over the assessment to this year - go to Annual Policy > Manage Assessments and change the drop-down to the next year then click the green button to add your assessments to next year. Work through the steps, linking them to the right student groups.

You can see full details of how to do this here: Copying Assessments to this year or past years

Your teachers should be able to access any of their classes' marksheets by going to My Items > My Classes and clicking the assessment.

If your teachers can’t see their registration forms or classes on this page, they may not have been set as the Academic Lead or Form Tutor. 

To add them, find the class or registration form using the search box, then click +Add to assign them to the form or class.​

You'll also need to complete the above actions if the staff member does not have the permission to edit marks in the marksheet.

On the My Items > My Classes page, your teachers should be able to click All Assessments to choose which marksheet to view. If your teachers can’t see any assessments, the assessment may not have been linked to the class or registration form. 

To link them, go to Students > Assessment > Annual Policy > Manage Assessments and click on the relevant assessment. 

In the Linked Courses section, you’ll need to link the assessment to the top-level course. For primaries, this will likely be the year group, and for secondaries, the subject. 

If your teachers can’t input marks to the current assessment period, it may be because the marksheet has been ‘locked’.