Teacher and staff names and abbreviations in timetables

You can change the teacher's name format in printable timetables to an identifier or an abbreviation of their full name.

Please note that this will not change the format of staff names in:

• the Parent Portal or Student Portal - these are in the format Salutation, surname e.g. Mr Smith.
• concise timetables - these will always show the abbreviation, whether this format is changed or not.

Permissions

You will need the School: Teaching: Administer permission or the Staff: HR: Basic Details to access the Timetable Settings page. If you don't have permission, you'll need to ask an administrator to give you permission following these instructions.

Changing Staff Abreviations

To see staff abbreviations and formats:

• Go to School > Timetable > Timetable Administration > Timetable Settings
• Click the Staff and Course Names tab.

Here you will view all teachers within a selected academic year and how their names will appear on timetables and registers.

• Abbreviations are 3-character identifiers for each teacher at your school.
• The identifier appears on school, student and room timetables, to save space.
• You cannot assign the same abbreviation to multiple staff.

You are able to edit existing 3-character abbreviations (they are automatically generated for each teacher), to set a maximum of 4 characters.

To edit an abbreviation:

• Click on the teacher name whose abbreviation you want to change
• On the slide-over, edit the Abbreviation
• Click Save Changes

To choose the format of abbreviations in printable student timetables

• Click Staff Name Format at the top of the page (in the Student Timetable section)
• Select the format using the dropdown. The options are:
   
  • Staff Abreviations (e.g. JSM)
  • Initials (e.g JS)
  • Salutation, initial, last name (e.g. Mr J Smith)
  • Salutation, first name, last name (e.g. Mr John Smith)
  • Salutation, last name (e.g. Mr Smith)
  • First name, last name (e.g. John Smith)
  • Initial, last name (e.g. J Smith)
• Click Save Changes