Adding guest students and changing enrolment modes

Adding a guest student if they are not already on Arbor

To add guest pupils to your site if they are not already on Arbor, you will first need to add a student profile for each student. There are two ways to do this - manually adding each one, or importing a CTF. Once added, you will then need to enrol the student to add them into registers.

Option 1 - Importing a CTF

If you have been sent a Common Transfer File (CTF) from the student's previous school, you can see how to import the CTF and create the student on your site here.

Option 2 - Adding the student manually

To add a new student manually, go to Students > All Students > Add New Student.

This page loads a form so that a New Student can be added to the schools MIS. Add the basic details of the student on the form and click on Create Student. Their Student Profile will be created.

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Step 2 - Marking the student as a guest student

On the student profile, click Enrolment from the left-hand side. In the This year Enrolment Modes section click +Add.

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In the slide over, change the Enrolment mode to Guest Pupil, change the dates to cover the whole academic year, then click Assign Enrolment Mode.

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You can also set a student as dual-registered, or amend a student's enrolment mode from the same place. If an enrolment mode isn't selected, the student will be presumed to be single registered in your school. The options are:

  • Dual Registration (Main)
  • Dual Registration (Subsidiary)
  • FE College
  • Guest Pupil
  • Other Provider
  • Single Registration

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