Guaranteed Planning, Preparation and Assessment (PPA) Time

Teachers are entitled to a minimum of 10% of timetabled teaching time for PPA as part of their hours of directed time. This should be clearly identified on your timetable in blocks that are not less than half an hour. 

It is a legal requirement for schools to give PPA time to their staff. Teachers need to know which of their frees are PPA and which are not.

PPA should not be left as a free period. This ensures teachers are not available for cover etc during their PPA time. If a staff is in a timetabled slot, they will not show as being available for cover and therefore their PPA cannot be compromised.

For more information on PPA, take a look at the DfE's guidance here.


Setting up PPA

If you have scheduled PPA in the same way as classes and lessons, and have assigned teachers to timetable slots, the data for PPA hours will not be shown in the Teaching Hours report (see more below).

So that you can report on PPA, you must add it as events in the school calendar. You can import PPA as part of a TimeTabler import, or create it manually.

To create PPA manually:

Click Create Event from the Favourites on your homepage, or go to the staff member's calendar and click on the slot.

Fill in the slide over with the right information. Include yourself as a participant if you want to see this event in your calendar.

If the Event type of PPA does not appear here, contact us and we can add this for you.





Click Create repeating school event and the PPA will then appear in the staff member's timetable.



Can we set PPA on two-week timetables?

It isn't possible to set up recurring PPA with different times on week A and week B in Arbor.

To create this in Arbor, you would need to either:

  • manually add every PPA session (As above) as an individual event
  • importing these events via TimeTabler import


Reporting on PPA

You can generate and download a report of your teacher hours, so you can analyse how teachers are using their time at school, including time allocated, time teaching lessons and planned PPA. Just go to School > Timetable > Staff Timetable > Teacher Hours. 

You can click into the relevant row to see the teacher's full timetable.


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  • Hi,

    Is there a way to prevent staff making changes to PPA slots as currently this is allowed via the business role of 'Teacher'

    As this is a legal requirement, they shouldn't be making any changes themselves.

    If not, can I suggest this as a feature request.

    Thank you.

    Kind regards,

    Adam Snook

  • Hi Adam, thanks for your comment. It isn't possible to restrict this permission at the moment. To submit this feedback to our product team, please follow the instructions here:


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