Editing attendance marks migrated from your old MIS and adding missing marks

Gwyn Mabo

March 14, 2023 11:27

In Arbor, we have a feature that allows you to edit attendance marks that were taken in your previous system and then migrated over to Arbor. Please note, this will not change the attendance mark in your previous system, it will only update the marks in Arbor.

As these attendance marks were not taken in Arbor, you cannot amend them using Arbor's standard attendance pages. Instead, go to Students > Attendance > Admin > Edit Imported Marks.

The permission you'll need to complete this is Student Profile: Attendance: Administer All Students

Editing marks

If there was a mark in your previous MIS, it will have migrated over as a mark or a dash (-) and you will be able to change it to a different one if needed.

If no mark was recorded in your previous MIS, you will not be able to edit it, and you should follow the instructions in the Adding missing marks section below.

For a single student

Click on the filters at the top of the page to select the date you require and a group of students that contains the student you want to change marks for.

Find the student in the list, and locate the mark you want to change. Click this mark.

Select the mark you would like to change it to from the drop-down list.

For multiple students

Click on the filters at the top of the page to select the date you require and the group of students.

Find the students in the list, and locate the marks you want to change.

Turn the bulk mode on to select multiple marks, then tick the boxes next to the marks you need to change. Select the mark from the Mark drop-down menu.

Adding missing marks

If the imported mark field is blank, it's likely you didn’t enter a mark at all in your old MIS. You will need to create a lesson for that day and time you need to fill in the mark.

Go to School > Programmes > 2019/2020 Courses and click the green +Add button. Name the course Missing Marks and leave the rest of the options blank, then click the Add Course button.

Screenshot_2020-06-05_at_12.57.29.png

You'll then be taken to the class overview. Scroll down to the Classes & Lessons section and click +Add. Select to schedule a single lesson to fill in one specific lesson's mark, or select multiple lessons to add multiple missing marks. Choose the day and time of the missing marks, then click Save Changes.

Next, scroll down to the Enrolled Students section and click +Add. Select Enrol students and add in all the students with missing marks.

Enter the dates that you need attendance for. For example, if they are missing attendance for 28th May, enter the start and end dates as 28th May 2020.

Screenshot_2020-06-05_at_13.05.28.png

To enter the marks, first open the register by going to Students > Attendance. Change the filters to the time period of the lesson, then apply them.

Screenshot_2020-06-05_at_13.14.52.png

Find your Missing Marks and click it to open the slide over. In the slide over, click Open register.

Screenshot_2020-06-05_at_13.16.40.png

You can then add in marks or use the Bulk Edit Marks pages, selecting the Missing Marks course.

Screenshot_2021-04-06_at_16.56.56.png

Editing attendance marks migrated from your old MIS and adding missing marks

Editing marks

For a single student

For multiple students

Adding missing marks

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