Reporting on Attendance Dashboard

You'll see rows on your Dashboard for different categories of absences (these were originally COVID-19-related absences that were collected by the DfE during the pandemic). Please note that nursery students are not included in the overview totals for each field on the Dashboard.

When you click on a field, you can also view a breakdown for each year group and a full list of students that contribute to the numbers. In line with the DfE’s guidance, students may appear in more than one group so may be counted twice.

• You can still see the number of nursery students, but note these do not contribute to your overall figure. Nursery students are excluded from the list of students contributing to the measure. To identify nursery students who were absent, you can use the Raw Attendance Marks page.
• To help report on reasons for absence, you can see the notes recorded against the student's attendance mark. When you click into the slide over, you can order your columns to group students based the reason -  just click the column header to sort the notes.

Your dashboard will display lesson attendance for each student by default. This means that if a student misses registration but is present in school, you'll be able to see them in your report as present.

If you would like to change this to report on statutory roll call attendance instead, go to the Settings tab and click the Calculation basis field.

Change the setting in the slide over, then click Save Changes.   

To create them from scratch, go to School > School Structure > Custom Groups and click to add a new custom group.

From the Members tab, click +Add in the Current and Future Members section.

Choose the students to enrol in this group, and the date range they will be enrolled in this group for, then click Add Members.

To set which custom groups to use in your reporting, go to Students > Attendance > Dashboard and click into the Settings tab.

This will allow you to report on the number of students with a social worker in your Dashboard. Please note: you'll need to have the School: General Admin: Administer permission to access this page.

In the slide over, select your custom groups, then click Save Changes. You can select multiple custom groups if needed.

The filters on the Students tab will be set to display all your year groups plus identified vulnerable groups from your Settings tab. 

1. Click the arrows in the Mark column to group certain marks together
2. Tick the boxes next to the students to follow up with
3. Click the Bulk action button and select the method you’ll use to message primary guardians.

You’ll then be taken to the New Mail Merge creator, where you can draft and send your message from, with these students’ primary guardians selected as the recipients. You can also use communication templates from this page, click here for more information.

Use our report to see a list of all students, their SEN status and whether they have been added to the Social Worker custom group (see the section above for how to set this up): EHCP and social worker report for the DfE Form

To filter your report to show only students for whom you have been unable to provide a place for wraparound care, you will need to Edit the report.

Add a filter for Custom Groups and select your 'unable to provide wraparound care' custom group - please note you will have needed to create the custom group.

When you save and view your report, it will only show students for whom you are unable to provide wraparound care. You can then count up which students have an Education, Health and Care Plan or who have a social worker.