How do I add my exam basedata to Arbor?

This article outlines the process for adding exam basedata to Arbor, specifically for BTEC Award registrations and results. It details when to import basedata, how to obtain and check it, and the steps to upload it into the system. It also provides guidance on what to do after importing the data.

Whether you need to follow the process below before making entries into exams will depend on the type of exam.

Do we need to import our Basedata?

Is the exam a BTEC Award registration or result basedata for the September (9B) or July (7B) series?

• If so, the basedata for this is centre-specific, and needs to be imported into your site.
• For all other cases, Arbor will import the public basedata automatically for you, and you do not need to import it.

You can read more about basedata here: How does Examination Basedata work in Arbor?

Please note that you may have other series available for units, such as Jan (1) and June (6). Pearson BTEC awards are only available for September (9) and July (7) series.

If you do not import the necessary basedata, you will not have the necessary exam Series and Learning Units on your school site.

Importing basedata

Step 1 - Get the basedata

Obtain the basedata from Pearson.

When requesting basedata from Pearson, please ensure the correct year's basedata is provided - this will be indicated by the filename you receive (e.g. a 7B22 basedata provides the July 2022 series, 9B21 provides the September 2021 series).

Step 2 - Check your basedata

Before importing your basedata, make sure that:

• You have added your school's centre number: Set up your centre
• The basedata file is in a zip folder
• The basedata is your centre-specific Pearson basedata only - uploading other basedata will not work

Step 3 - Import your basedata

Go to Students > Examinations > Administration > Pearson Basedata Upload.

Click +Add and select the file, then click Upload.