Student Profile - Enrolment

This guide is part of a series on managing the Enrolment section of student profiles. It covers required permissions, how to access the enrolment page, and explains enrolment types like school, academic year, and enrolment modes. It also details adding, updating, or deleting enrolments, managing courses, teaching groups, clubs, learning aims, and applications.

This guide is the sixth in a series; the guides in this series are:

• Student Profile - Introduction & Navigation
• Student Profile - Main Page
• Student Profile - Attendance
• Student Profile - Behaviour
• Student Profile - Assessments
• Student Profile - Enrolment
• Student Profile - Other Areas

Permissions

To view a student's school enrolments on their profile, you need the Student Profile: Enrolment: View All/My Students permission.

To manage a student's enrollments in the school, courses, forms and classes, you need the School: General Admin: Administer, School: Academic Structure: Administer or Student Profile: Enrolment: Administer All/My Students permission.

If you don't have the required permissions, you'll need to ask your admin team to give you permission using these instructions.

Navigating to the Enrolment page on student profiles

Get to a student's Enrolment page from any page on a student's profile by clicking Enrolment in the left-hand menu.

Use the Academic Year dropdown at the top to change the year you see enrolments for.

Use the View dropdown to narrow down on specific areas of the page (for example, course enrolments).

Enrolments

The Enrolment page shows all past and present enrollments in the school, including courses, groups, and clubs. You can also amend the Enrolment Mode (whether the student is on roll at more than one school) from this page.

School Enrolments

The first section of the enrollment page is dedicated to the students' top-level enrollment, namely, their enrollment in your school. 

This section is marked with [Education institution name] Enrolment (the Education institution name is taken from School > School Details page). 

You might use this section after adding a new student to your school site, or when a student leaves during the year and needs to be removed from the roll.

Students can only have one ongoing School Enrolment, and for you to enrol them into courses and forms, they need a school enrolment (even if they are a guest student).

Use the +Add to include a new School Enrolment on the slide-over. When adding a school enrolment, specifying an Entry date, the Academic year and an Enrolment Mode is required; the other sections are optional. Find more on how this section works here: Enrolling a student in your school

Update an existing School Enrolment by clicking it to open a slide over where you can click the orange Edit button to:

• Change a student's Entry Date, add a note or include an Alternative provision reason before pressing Save Changes
• End a student's enrolment with the Unenrol Student button

• Fully remove all records of an enrolment with the Delete button. 
  
  Note: As this deletes all of a student's other enrollments, including those in courses and form groups, exercise extreme caution when using this button. Do not use this button to end a student enrolment; only use this if an enrolment record should not exist for this student at all, and the record was added by mistake. 

  See: How to delete a student's enrolment for students who never attended your school

Academic Year Enrolments

The second section of a student profile's enrolment page is the Academic Year Enrolments area. The academic year enrolments you see in this section correspond to the academic year set with the dropdown at the top of the page. 

For an academic year enrolment to be added, a School Enrolment (see the section above) needs to exist during the academic year in question.

This section lists a student's enrolments into Year Groups, Registration Forms, Houses and their attendance patterns. Click on these to open a slide-over with further information, and use the orange Edit button to make changes

If no academic year enrolment is present at all, you can use the +Add button to include the following on a slide-over:

• A new academic year enrolment for the year you are viewing
• An Enrolment mode (required)
• Attendance pattern (optional)
• Year Group enrolment (optional)
• Registration Form Enrolment (optional)
• House (optional)
• A note (optional)
• Planned Learning Hours (optional)
• Planned EEP Hours (optional)

Then, press' Enrol Student' to confirm your choices.

If an academic year enrolment is already present, clicking the +Add button opens a pop-up that allows you to choose to add an additional academic year enrolment; enrolments into specific forms, year groups, or houses; and add attendance patterns. More on this here.

 

Enrolment Modes

The next section (Enrolment Modes) lets you see and change the type of enrolment in your school that the student has.

If this section is empty, Arbor assumes the student is Single Registered. 

Use the +Add button to record additional Enrolment Modes on the slide over and use Assign Enrolment Mode to confirm your choices.

Click an existing enrolment mode to open a slide-over, then press Edit to make alterations and Save Changes. Or, click Delete after pressing Edit to completely remove an enrolment mode in the case of a mistake.

Find more information on managing and changing enrollment modes here: Adding Guest Students and Changing Enrollment Modes. 

Courses

The Courses section shows a list of courses and classes a student is enrolled in, the Leads of those courses (the teachers) and the dates between which the student is enrolled in each course. 

Click on a course and press View Course to go to the corresponding course overview page.

In Arbor, courses are the main academic units to which students are assigned; these can be a specific subject (more common for Secondaries), a registration session, or a class (more common with primaries). To be included on a course or class register, a student must be enrolled in the corresponding course or class in this section.

To create a new course or class enrolment:

• Click +Add to open a slide over
• Set a Start date using the calendar icon (often the first day you want a student to appear on the register)
• Select the Course(s) or class(es) to add the student to with the drop-down. You can select multiple; all will get the same start date.
• Click Enrol in Courses & Classes

To change an existing course or class enrolment:

• Click on an enrolment on the Course enrolment slide over to:
   
  • Use Edit or Amend to change enrolment dates, or Delete an enrolment with the delete button after clicking Edit/Amend
  • Transfer a student to a different course as of a date you specify
  • End a student's enrolment in a course or class using Withdraw

Note: An Enrolment cannot be edited on the slide over if it exists due to an automatic enrolment from another group. Changes should instead be made to the group that triggers the automatic enrolment. The slide over indicates which group the enrollment is derived from. 

For example, the student might be in class Acorns because of their year group, so you would need to edit their year group enrolment in the Academic Year Enrolment section to change their enrolment dates, or you would need to remove the automatic enrolment. More on this here: Remove an automatic enrolment from a teaching group or course

Other sections

You also see sections for:

• Teaching groups the student is a part of (used for bulk enrolling students into registers and courses)
• Custom Groups the student is in
• The Clubs a student is a member of
• Learning aims assigned to the student
• Applications that have been recorded for the student

Click on any of the listed items, followed by "More information," to view further details and make changes.

This concludes the sixth guide of our Student Profile series. The next (and last) guide in this series is: Student Profile - Other Areas