Assessment templates for Secondaries - Double Science

For double science, where three subjects contibute towards two grades, it can be difficult to track student progress accross all three subjects at once, while monitoring their combined score. With our template setup detailed below, we'll show you how to set up your assessments to track individual subject marks and overall grades all on one marksheet.

In the setup, we've included the overall assessment, which will be used when calcuating Progress 8 and can be used on our Analysis pages, plus a mark and percentage assessment for each subject. These help you track and combine scores when tests may not always have the same maximum points.

To set up your single or triple science assessments instead, just follow the instructions in this article: Setting up a Summative Assessment, or if it's Progress 8, theses instructions: Setting up and analysing Progress 8 Assessments

Once you set everything up using the instructions below, teachers will be able to access marksheets specifically for their subject or can access the combined marksheet.

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When creating report cards, you can choose whether to include the individual subjects, or just show the overall grade.

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Permissions

  • School: Assessments: Administer - Set up assessments
  • School: Report Cards: Administer - Set up and manage report cards

If you don't have a permission, you'll need to ask your admin team to give you permission using these instructions.

 

Setting up the assessments

The first step, like with any assessments in Arbor, is to add them to your site. It's easy to set up the overall assessment, and download and import our template Mark and Percentage assessments into your site, ready to add to your Annual Policy to use this year.

Top Tip: Can't add the assessments? Follow these instructions to make sure the subjects match: Why is my summative assessment not added to my Annual Policy?

Adding the assessments to your site

Step 1 - Add the Overall Grade assessment to your Assessment Framework

Go to Students > Assessments > Assessment Framework > Assessment Catalogue and click the Create new assessment button. Select to create a new Progress 8 assessment.

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Change the Category drop-down menu to Ebacc and select the Science Double Award assessment. Click the Choose assessment button in the slide over.

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Add a shorter name if required, then click Next.

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Keep the default grade set selected, then scroll down to the bottom of the page and click Next. Then on the next page click Complete setup.

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You don't need to add the assessment to your assessment policy yet - we'll be adding all the assessments to your policy at once.

Instead, select Create new assessment.

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Step 2 - Import our assessment templates

Select to create a new assessment. Select to Import template.

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Click Browse to select the Double Science Mark assessment templates.

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Click Import template.

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Review the information, then click the Complete setup button.

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If you also want to set up the percentage assessments, click Create new assessment and select the Double Science Percentage assessment templates.

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Getting an error when trying to import the percentage templates? 

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You'll need to set up a percentage grade scale on your site first. Go to Students > Assessments > Assessment Framework > Grade Sets and click the Create percentage scale button.

You can then return to the import to import the percentage template.

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Step 3 - Add the assessments to your Annual Policy

Go to Students > Assessments > Annual Policy > Manage Assessments and click the Add assessment button.

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Select the students to link the assessment to, and choose how often to assess the students (we recommend termly or half-termly).

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Adding baselines and targets

To be able to analyse your overall assessment, you will have needed to input a baseline (to calculate progress) and an Academic Year Teacher Target to get the marksheet to be colour-coded.

You only need to add these in for the Overall Grade assessment, as the percentage and mark assessments are used to help calculate the grade.

Step 1 - Add student baselines and year targets

To add a baseline and year target for each student, the easiest method is to use our import spreadsheet. You can see how to do this here: Using the import spreadsheet

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You can fill in the baseline, year target and final target for each student (what they are expected to get at the end of GCSE). Then follow the instructions in the article above to import the baselines and targets back into Arbor.

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Step 2 - Colour-coding marksheets

Target Judgement rules determine how mark sheets are colour coded, depending on how your students are doing in their assessments relative to their targets.

You can change the default judgement thresholds for your science assessments, so students can be judged as 'on track' even if they're just below what they should be at a certain point in the year. You can see how to do this here: Editing the default Target Judgement Rules or adding more

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Marking the assessments using the full marksheet

As well as being able to input marks into the individual assessment marksheets  (see how to do this as a teacher here or as an administrator or SLT here), if your assessments are all linked to the same course you can access a full marksheet with all the assessments side-by-side.

How to get to the full marksheet

As a teacher, go to My Items > My Classes and select Full Marksheet for the science class. This will take you to the full marksheet with all the double science assessments linked to it, so you can input grades. 

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As an Administrator or SLT, go to School > Programmes > this year Courses. Select the bottom-level course. Then on the Overview page, select Assessment > Full Marksheet.

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You can change the date in the filters at the top of the page to look at and add marks for previous assessment periods if you can't see them or edit them in the marksheet.

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Adding marks - Manually, in bulk or using our import spreadsheet

If you've set up the Mark and Percentage template assessments, you can use these to keep track of the Biology, Chemistry and Physics scores that feed into the overall grade for the assessment period. For example, for summer this student got 80/100 for Biology, 40/50 for Chemistry and 10/20 for Physics. I've input the marks and percentages as such.

To find the overall grade, just find the average percentage then convert this into an overall grade using your schools grading policy. For example, (80+80+50)รท3=70%

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Tick the boxes next to the students then click the blue pencil icon to select one of the bulk actions - these allow you to input the same marks for multiple students for the same assessment or across multiple columns at once!

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You can also import assessment grades using these instructions: Using the import spreadsheet

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Ensuring marks are entered on time

Use Data Collection Policies to help make sure the Biology, Chemistry and Physics marks are entered on time so you can calculate an overall grade for Report Cards.

You can define the collection deadline, who is responsible for inputting marks and when approvals will take place. Staff will automatically get an alert in the To Do section on their Homepage when it's time to input the marks, or you can send them a reminder.

See how to set up Data Collection Policies here: Manage data drops using Data Collection Policies

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Sharing grades with guardians

It's easy to let guardians know how their children are doing - you can share all grades through the Parent Portal, or restrict their view to just a few using Report Cards.

On the Parent Portal

If you use the Parent Portal and Arbor App at your school and have chosen to show progress results, guardians can see student's marks for Double Science.

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Guardians can click the View Student Profile button and go to the Progress section of their profile to see all the current and past grades.

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By sharing Report cards

If you don't want to make all marks visible, you can choose only to share certain marks on report cards. You can share report cards via email, or by making them available to download from the Parent Portal/Arbor App. For full details on settiing up a report card use this article: How to set up a Report Card - we've included a summary of they key steps for Double Science below.

First, set up your report card. Be sure to add your science assessment from the Attainment tab - just click +Add in the Progress Assessments section.

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From the Report Cards tab you can click a student's name to view the different attainment sections of the report card.

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You can update the current mark (this also updates the mark in the assessment's main marksheet), and mark the entry as complete.

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Once all mark entry is completed, and the marks have been approved it will no longer be editable in the marksheet.

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You can then click the Share Report Crds button on the right-hand side to share reports via email or on the Parent Portal. You can see further details of how this works here: How can I send a Report Card to parents?

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For example, on the Parent Portal guardians can click the View Student Profile button, and go to the Report Cards section to download the Report Card.

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Why are there numbers in front of the assessment names?

The full marksheet will order the assessments from left to right alphanumerically. Labelling them with numbers in this way makes sure they appear on the marksheet in the right order e.g. 1.1 bio, 1.2 bio, 2.1 chem, 2.2 chem.

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