Confirming and rejecting EDI files

Once you have generated an EDI Entries or Amendments file for submission to an Awarding Organisation, you will then be given two actions that can be taken with the file: Approve or Reject.

Once the Awarding Organisation has accepted your file, return to the EDI Exports > Entries page.

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If you are viewing the main EDI Entries page, you can use the bulk actions in the Confirmation of Submission table - these options will be Confirm or Reject.

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Confirming an EDI file

Clicking Approve or Confirm to confirm the file will mark all entries or withdrawals contained in the file as either Entry Confirmed or Withdrawn. If you have Approved the EDI Entry file, it will no longer appear in the Confirmation of Submission section and will appear as Confirmed in the Submission Log section.

You'll then be able to take further action with the entries if needed, such as re-entering a candidate or withdrawing them. You should generally wait until the Awarding Organisation has confirmed successful receipt of the file before taking this action.

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Rejecting an EDI file

We recommend contacting Arbor if you think you need to reject an EDI file - it is very difficult to reverse the Rejection of a file, so we'll need to look into a solution before this action is taken.

Rejecting a file should only be done in very rare circumstances. The effects of rejecting a file are as follows:

  • All entries within the file will be marked as 'Entry Rejected'. This is the equivalent of the entries being withdrawn. Any candidate entries that are required will need to be manually recreated - so you would need to re-enter all required candidates entries that were included in the rejected file.
  • If the EDI file is an Entries file, this will be treated as unsuitable for use - so the next file you generate for the series will be a replacement Entries file.

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