Submitting candidate EDI entries files to the awarding bodies

Exam entries are not automatically sent from Arbor to the exam boards, so you need to export them and upload them to the exam boards directly via the A2C website.

  • Awarding organisations will also only accept one EDI entry file per series, so only do so once you are completely ready.
  • Each awarding organisation has cut-off dates for when each series entry and amendment files must be submitted. Check these carefully to prevent late fees.

Please note that Arbor Support will not be able to support you with Google, Outlook or the A2C app - please direct questions to them.


You'll need the Qualifications: Administer All/My Students permission. If someone can't access a certain area, you can give them the right permission using these instructions


What you'll need before getting started

Students need a UCI for the entries to be made correctly. Arbor will allow you to generate an entries file without UCIs, so we recommend checking your data before trying to create the files: Adding and editing exam candidate Unique Candidate Identifiers (UCIs)

Please see the FAQ below if you've generated your file before adding in the UCIs.

To be able to submit your EDI files to the exam boards, make sure you have made entries in Arbor.


Generating EDI Entry files

To generate an EDI Entry file go to Students > Examinations > Entries > EDI Exports > Entries.

Here you can see:

  • Pending Submission - an overview of all the series that have yet to be exported in the Pending Submission section
  • Confirmation of Submission - series requiring confirmation or rejection
  • Submission Log - a list of past series and the actions taken against their EDI Files
Step 1 - Generate the file

To generate an EDI File for a series, click the series in the Pending Submission section.



Click to Confirm.



You will get a notification at the top right of your screen. Click this notification to download the EDI Entry file.


Step 2 - Submit the file to the Awarding Organisation

The entry file will begin with an E for entry, and will usually be found in your operating system’s ‘Downloads’ folder, or on your desktop.

You must submit this file to the Awarding Organisation via the A2C website.



Please note: If you have downloaded your file multiple times, your new file will have (1) on the end of the file name. To be able to use this file, either rename this file to remove this number, or locate the original Entry File and use that instead.



When you generate an Entry file, the EDI Exports > Entries page will then display the information shown below. The series you just generated an EDI entry file for will display as Submitted.



You can watch the video below for further detail on making entries using the A2C Migration app. Top Tip: We've upgraded our tables so pages may look a little different, but the process is the same.


Having trouble with the file?

Take a look at our troubleshooting articles here:


What's next?

If you need to make any changes, you need to submit a new amendments file: Get an Amendment file after changing entry details

Once the Awarding Organisation has accepted your entry file, you'll need to Approve or Reject the file. You can see how to do this in this article: Confirming and rejecting EDI files

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