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Generating student CTF, CML and CMJ exports

Generating a CTF

Please note if a student is leaving full-time education you don't need to generate a CTF for them. They will be unenrolled at the end of the year when you complete the New School Year Setup process.

Generating a CTF for an individual student

To generate a CTF for a student if, for example, they are moving to another school, go to the student's profile. At the bottom of the student's profile, there will be an Admin Functions section. 

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Click the 'Add' Button to select the type of CTF.

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Select where the CTF will be going, then follow the steps to create the CTF. https___sunnyville_uk_arbor_sc___student-ui_overview_id_448.png

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To download the CTF, click the notification then click Download.

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Alternatively, you can click the CTF section on their profile,  select the CTF then click DownloadThe CTF will download to your computer, for you to send to the required destination.

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Generating CTFs for multiple students

Go to School > Data > Export > CTF Export. Click on +Add from the Full or Partial/Custom tab.

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This should now display a slide-over in which you should select each student you want to transfer in one CTF.

On the slide bar that appears, select the academic year from the list, the students/group (e.g. year groups, reg form) and selec the destination such as 'A school in England & Wales' and click Next.

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In the next slide-over, select the Destination LA and New School name and, if needed, notes can be left on this CTF. Click on the green Create CTF.

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Refresh your page until the table shows that the file is ready for download. Alternatively, you can click the notification.

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You can then click on 'Ready for Download' and then the green 'Download' button from the new slide-over.

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You can then end the enrollment of your student as outlined in this article.

 

Generating a CML or CMJ

Go to School > Data > Export > CTF Export. Click on the CML or CMJ tab and click +Add

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In the slide over, select the student(s) 

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Refresh your page until the table shows that the file is ready for download. Alternatively, you can click the notification.

Please note that although the notification says that it is a CTF, it will be the format you chose. The LA listed is your school's.

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You can then click on 'Ready for Download' and then the green 'Download' button from the new slide-over.

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