Roll out assessment frameworks and policies from Group MIS

With our assessment features in Group MIS, MAT Assessment Leads can standardise the way you manage assessments across your trust. In this article, you’ll find out how to roll out assessment frameworks and policies across your trust, saving lots of set up time.

This allows you to use our central analysis page on the Group MIS, or to quickly roll out new assessments if your strategies change mid-year - just roll out new assessments, then use our marks migrator.

You can also roll out School Attainment and Progress Target Rules and Target Judgement Rules and School Assessment Measures from Group MIS in bulk.

 

Before setting up assessments across your schools

You'll need the Group: Assessments: Setup permission to be able to roll out assessments across all your schools. This permission has been given to anyone with the Chief Executive Officer, Chief Operating Officer, IT Manager and Data Manager business roles, so if someone needs the ability to define assessments across your MAT you should give them one of these roles.

Step 1 - Check you have data sharing agreements set up

Check all of your schools have agreed to share data at the DfE Data, MIS Data & Group Actions level - this will allow you to set up assessments. You can see how to set this up here

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Step 2 - Make sure the academic year for the assessment exists on school sites

If the academic year you're adding the assessment for hasn't been set up yet on the school's site, the assessment won't be added.

Check the year on the school's sites by going to School > School Structure > Academic Years. If you need to add a year, click +Add

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Step 3 - Make sure the academic year for the assessment exists on your group site

To enable you to set up assessments for a particular year, you’ll need to define the dates for them from Administration > Academic Years. Click +Add to add an academic year.

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Please note: You cannot delete an academic year once added, but you can click it to edit the dates. The end date must not overlap with the start date of the next year.

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Step 4 (Optional) - Add any custom summative assessments up on a school site 

If you'll be using custom summative assessments (assessments with a custom grade set) rather than our pre-loaded Arbor assessments, you'll need to have set up the assessment on one of your Arbor schools. You can see how to do this here.

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Step 5 (Optional) - Import those custom assessments into your group site

To enable you to select any custom summative assessments to roll out across your schools, you'll need to import it to your Group MIS. See how to export the assessment here

To import it into your Group MIS site, go to Administration > Assessment > Framework > Assessment Catalogue. Click Import assessment template.

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On the next page, click Browse to select your assessment template, then click Import template. Check the assessment details then select Complete setup.

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Rolling out assessments to your schools

The Administration > Assessment > Framework > Assessment Catalogue page lists all of our pre-loaded Arbor assessments available and any custom assessments you've set up on a school site and imported into your Group site. This is a full list of the assessments you can choose to roll out across any of your schools.

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To add assessments to your schools' sites, go to Administration > Assessment > Annual Policy > Manage Assessments. Select the academic year from the drop-down menu and click Add assessment to policy.

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On the next page you select which assessment you want to roll out, and to which schools.

  • Choose assessment - Select the assessment to roll out (you can only select one).
  • Assessment periods - Choose how often the assessment will run, either termly or half-termly.
  • Schools - You'll see any schools that already have the assessment set up and you won't be able to add the assessment to these schools again.
  • Add to these schools - Select the schools you want to set the assessment up on. You'll only be able to select schools that host the key stage the assessment is for, so you can't add GCSE assessments to a primary school.

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Select which student groups will be taking the assessment, then click Next. Top Tip: Narrow down the results in the drop-down menu using the search bar.

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Select which courses should be linked to the assessment, then click Send to schools. This will enable the teachers of the course to access the assessment marksheet through My Items > My Classes. Top Tip: Narrow down the results in the drop-down menu using the search bar.

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On the final page, you can see the assessments that have been sent and that they are being added to the school's assessment Framework and Policy. Refresh your page and the status should switch to Complete.

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The assessment will then be set up on the school's site, and you'll be able to see it in Students > Assessments > Annual Policy > Manage Assessments

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FAQ

Do I need to set up the assessment on a school site first?

Check the Administration > Assessment > Framework > Assessment Catalogue page. If you see the assessment you want to roll out here, you won't need to set it up on a school's site first. You only need to set up and import a new assessment if you'll be using a custom grade set and it isn't one of our pre-loaded Arbor assessments.  

Why can't I roll out multiple assessments at once to my schools?

It's common for different student groups to take different assessments, such as for their GCSEs. To minimise room for error in setting the assessment up for the wrong students, you can only set up one assessment at a time.

Do I have to complete this process each year?

To be able to use assessments each year, the assessment must be added to schools' Annual Policy. You can do this at your MAT in one of two ways:

  • Have all your schools copy assessments over to next year
  • Roll out the assessment to your schools through the Group MIS again - as the assessment already exists in schools' Assessment Framework, rolling out the assessment again will just add it to the year's Annual Policy and doesn't create a brand new assessment
I can't select a school from the list?

If a school already has the assessment set up on their site you won't be able to add it to their site again, and you can't select them from your list of schools.

If the assessment has been set up incorrectly on the school's site, you'll need to delete it from the school's site by following these instructions.

Returning to your Group MIS site, you'll then be able to select the school to set up the assessment.

I've set up the assessments wrong, how do I fix it?

You won't be able to send a school an updated version of the assessment until it has been deleted from the school's site. Follow the instructions to delete the assessment here.

Returning to your Group MIS site, you'll then be able to roll out the correct assessment setup.

 

 

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