Common attendance reports

Arbor has pages specifically designed for the daily data checking you need to do as an attendance officer. Here’s a breakdown of how these pages work.

Registration Certificate Report

To print off registration certificate reports in Arbor, go to Students > Attendance.

On the left select Reports then Bulk Attendance Certificates.

Pupil Analysis by Code Report

This is a report that will break down the number of each attendance code a student has had, along with the number of possible attendance marks they have. 

Go to Students > Attendance > Statistics (on the left) and click into the filters at the top of the page.

In the Show Data By dropdown, select Student and in the Roll Call / Statutory options select Number Possible and Number of Each Mark

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Group Analysis by Code Report

Following the same steps for the Pupil Analysis By Code report, you can also report on a whole school overview.

In the Show Data By dropdown, remove all options so that it defaults to Whole School, it should look like this: 

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Percentage Attendance Report

This report will give a basic overview of attendance. You can break it down into year groups, registration forms, classes and individual students.

Go to Students > Attendance > Statistics (on the left) and click into the filters at the top of the page.

In the Show data by... drop-down, add a filter as to what you would like to view.

For example, if you would like an overview of Year Group attendance, select Year Group. Similarly, if you would like an overview of Registration Forms attendance, select Registration Form.

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Missing Session Marks Report

You can report on students that have missing marks from Students > Attendance > Admin > Raw Attendance Marks and click into the filters at the top of the page.

In the Specific Marks section, remove all marks then click Apply.

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Session Absences Report

You can generate a report on all absence attendance codes and the dates in which the student had these marks.

Head to Students > Attendance > Absentee’s > Absentees by Date and click into the filters at the top of the page.

Change the Date Range if needed and you can break it down to a Year Group or Registration Form as an example in the Students In dropdown box.

Individual Session Summary Report

You can generate a breakdown of an individual's attendance. It will give you the number of sessions they were present and absent. 

Head to the student's profile and select Attendance > Statistics. The information will be on the Headline Measures tab

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Pupils with Chosen Code Report

You can report on students that have a specific attendance mark. For example an Illness (I) code. To do this, go to Students > Attendance > Admin > Raw Attendance Marks and click into the filters at the top of the page.

In the Specific Marks dropdown select the mark

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Unexplained Absences Report

You can report on students that have the No Reason (N) mark by heading to Students > Attendance > Absentee’s > Absentees by Date

In the Specific Marks dropdown select the No Reason (N) mark, then Apply.

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You can also report on students that have unexplained absences from Students > Attendance > Admin > Raw Attendance Marks and click into the filters at the top of the page.

In the Specific Marks dropdown select the No Reason (N) mark

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Minutes Late Report

You can produce a list of students and how many minutes they have been late. Along with an overall number of minutes they have been late over a specific date range.

Go to Students > Attendance > Latecomers and click into the filters at the top of the page.

In the Group By dropdown select Student.

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Group Analysis by Vulnerability Report

You can report on student attendance by demographics (such as FSM, PP, EAL, CLA). You can report on this as Whole School Data or you can break it down into year groups, registration groups etc...

You can generate this report by going to Students > Attendance > Statistics (on the left)

To report on Whole School Data you will need to add the following filters:

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To report on demographics by Year Group, Registration Group etc.. you will need to add a grouping by clicking + and also by. It will then look like this:

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You may also like to report on the opposite of the demographics, such as Pupil Premium versus Non-Pupil Premium students, you can follow the same steps as above but just select Demographics and Inverse instead:

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Group Analysis by Category Report

You can view compare the number of present and absent marks a certain category (i.e Year Group or Registration Form) has. 

Go to Students > Attendance > Statistics (on the left) and click into the filters at the top of the page.

In the Show Data By dropdown, select your category (the example below will show year group) and in the Roll Call / Statutory options select the following:

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This will allow you to view the breakdown of marks and the overall percentage of Attendance. 

 

 

 

 

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