Setting up BTEC qualifications on Arbor

If your school offers Pearson BTEC qualifications, these will need to be set up on your Arbor site's Qualification Offerings page in order to make EDI entries and assign candidates to their room and seat. The process of setting up BTEC qualifications on Arbor is slightly different to most other qualifications - this article will explain the steps you'll need to take in order to have your BTECs set up correctly.


What you'll need before getting started

  • Pearson's Entry code information - available online or as a PDF download.
  • Access to Pearson Direct if basedata is required.
  • The entry codes for any BTEC Units, and course/scheme codes for your centre's version of each BTEC Award that is offered.
  • If your BTECs have centre-specific basedata, you'll need to know whether you'll be managing early registrations in the Awarding Organisation (in which case you'll only need the 7B file), or both registrations and results in Arbor (in which case you'll need both the 9B and 7B files).


Step 1 - Get your BTEC Basedata

Arbor automatically imports all publicly available basedata - this includes BTEC Unit basedata for series such as January or June (available via the Pearson website). This basedata is imported overnight on the day it is released - so should appear for use in Arbor the day afterwards.

We are unable to automatically automatically import BTEC Award registration/result basedata for the September (9B) and July (7B) series.

  • If you'll be making early registrations through the awarding organisation, use the 7B instructions in this article.
  • If you want to make registrations early through Arbor, follow the 9B instructions in the same link above.

Step 2 - Add BTEC Awards to the Qualification Offering

Once you've provided us with your BTEC basedata and it has been imported into Arbor, we'd recommend you then add your BTEC Award(s) to the Qualification Offering page as the first step of the setup process. When adding BTEC Awards, it is often more efficient to use your school's course code for the qualification, rather than the QAN - this is because the former should return the exact result you require, whereas the latter with return a list of all versions of the Award that we have on record. You can see the difference this makes in the following two screenshots:Chalk_Talk_Academy.png



Step 3 - Add BTEC Units to the Qualification Offering

When adding BTEC Units to your Qualification Offering page, we recommend using the Entry Code - this should produce a single result for you. Please note that it is only possible to add externally assessed BTEC Units to Arbor (i.e. units that are published in Pearson's 'Entries' guidance)- internally assessed Units/components are not available.



Step 4 - Link BTEC Awards and Units

Once you have added your BTEC Awards and Units to the Qualification Offering, you can link them together in order to make for easier administration, such as making entries and withdrawals.

To link an Award and Unit, go to the unit's page via your Qualification Offering.



Once the Qualification Offering for (Unit's name) page appears, select the Qualification Offering tab.Chalk_Talk_Academy.png


Scroll down to the 'Manually Linked Awards' section, and click 'Add'. On the slideover that appears, enter your Award's course/scheme code - the appropriate option should appear in the drop-down menu for your to select. Once the option is selected, click 'Add offering'.Chalk_Talk_Academy.png


Once this has been done, you'll seen the Award appear under the Manually Linked Awards section. You can also then find the Unit on the Entries by Student Group page if you've selected your course/scheme code as the 'Scheme (EDI Only)' option. Chalk_Talk_Academy.png


What's next?

Once you have added your BTEC qualifications, you'll need to enter your candidates into the awards: Entering candidates in Arbor

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