Additional custom reports for your Data Migration QA Report

This article provides guidance on accessing and interpreting the Data Migration QA Report during the transition to Arbor. It covers key figures such as enrolment, demographics, attendance, and safeguarding, along with instructions for creating additional custom reports to verify data accuracy. It also includes tips for managing guardian information for students.

During your move to Arbor, you can access our Data Migration report to check the figures in Arbor and ensure data has migrated correctly. Further details here:

• Checking your Arbor Data Migration Report for Primaries
• Checking your data in Arbor for Secondaries

In this article we'll go through some of the key figures in your QA report that don't have a link to a page in Arbor where you can drill into and check this data. We'll give you access to other reports you can create to check this.

Please note the following can vary for a GroupCall API migrator, we are working on adding the GroupCall Migrator specifications to this guide. If you need to raise any data discrepancies post migration please contact Arbor support or your dedicated partner and we will be advised of the next steps.

Enrolment

When clicking into the Students Enrolled link, you'll be taken to your Year Groups page. This will show you the number of students in each year group, but if you want to see total enrolment in your school, take a look at our guidance here: Reporting on the number of students enrolled in your school

Demographics

In the report, you'll see some bar charts outlining your demographic splits.

You may wish to see the students making up these numbers. You can see more information here:

• Gender: Population Analysis report
• Ethnicity: Report on ethnicity
• Nationality: Student Nationalities
• Language: Student Languages report

Attendance

You can see how to see a list of your persistently absent students here: Seeing students who have persistent absence

Safeguarding

There are three figures we include in your data migration report. To check who these students are, use the reports below.

1. Click the link at the bottom of this article to download the report template. Do not open the template. 
2. You can then import it into your site by following these instructions: Importing a report
3. You can then go to the student's profile and click on the guardian to edit these details.

Top Tip: Students need to have guardians set as Primary (rather than Legal) to show as emergency contacts and to log into Parent Portal and the Parent App. You can see the difference between Legal and Primary Guardians here: Assigning family as Primary or Legal Guardians

Students with "Do not contact guardians"

Use the Guardian Contact Details page.

Students with more than 2 legal guardians

Once imported, filter your report to see those with 3 or greater legal guardians.

Students with no legal guardians

Once imported, you can see a list of students with no legal guardians. Search for students in the search box to go to their profile and add guardians