Collecting data and consents for students starting in September

To collect information from parents for your students starting in September, you can have parents add this information through the Parent Portal and Arbor App. Alternatively, you can use our data collection sheets and external tools such as Google forms, and input this data into Arbor yourself. We've outlined both options for you below.

Using the Parent Portal and Arbor App

Our Arbor App and desktop Parent Portal let parents check and update information, register their child for a club or trip, book parents evening slots, and manage payments all in one place. They can also check in on their child’s attendance, behaviour and progress, and read and respond to in-app messages sent by your school.

Not already using the Parent Portal and Arbor App? Make sure all your settings are just how you want them before switching it on by working through the simple steps here: Switching on Parent Portal

 

Important notice

To use the Parent Portal to collect information for new students, you'll need to have completed step 3 of the new school year setup process - you can see how to do this here.

This will allow parents of applicants to be able to log into the Parent Portal or Arbor App and see and update information about their child. Missing information and consents are highlighted to them as notices, which they can click to amend.

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They can also add or amend information anywhere where they see an arrow icon on the right-hand side.

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Once they have made any changes, if your school does not automatically accept student record changes, you'll be able to quickly confirm any changes from School > Data > Data Quality Dashboard > Student Record Changes > Pending.

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Using data collection sheets

A data collection sheet can be sent out to a student's primary guardians allowing them to provide any information your school is missing, such as addresses and contact numbers.

To enable you to generate data collection sheets for your applicants, you'll need to set up a custom group.  Go to Students > Enrolment and go to the Custom Groups section on the left-hand side.  Click the New Custom Group button.

In the slide over, add a name for your custom group, and select that the custom group can contain All students. Then click Create Custom Group.

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On the custom group page in the Members tab, click +Add to add members to the custom group.

In the slide over, select the applicants you want to include in the Members box and click Add Members.

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The students will then show in the Current Students section of the custom group.

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To then download data collection sheets in PDF format, go to Students > All Students > Browse Students > Bulk export > Data Collection Sheets. Select the custom group, and select your settings, then click Download data Collection Sheets.

You'll need to then send these to guardians.

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