Set up your SENCo for the Workforce Census

Information on your SENCo is required for the workforce census.

• If you have an assigned SENCo at your school, follow the instructions below.
• If you do not have a SENCo at your school, you'll need to add an explanatory note when submitting your census. You will not be able to resolve Query 6550Q.

Step 1 - Check your SENCo is set up

First, check you’ve added your SENCo’s staff profile to your Arbor site: Adding a New Staff Member and creating a new staff profile

Step 2 - Check for and resolve duplicates

Check for duplicate staff from the Data Quality Dashboard (found in School > Data > Data Quality > Dashboard > Workforce Census) and merge them (or delete a duplicate from the Admin section at the bottom of the duplicate’s staff profile): Resolve duplicates or delete staff profiles

Step 3 - Make sure you've added their position

Add the SENCo position in School > All Staff > HR Admin > Positions: Setting Positions, Position Categories and Census Business Roles for the Workforce Census

Be sure to set the:

• Position Category as Classroom Teacher
• Census Business Role as SEN Co-ordinator

Step 4 - Record their SENCo contract

Add the staff member’s SENCo contract to their staff profile. If they already have a separate position (such as a teacher), they’ll need two contracts.

You’ll need to decide what to put as the salary breakdown between the two positions, but the contracts should add up to the equivalent of one full-time member of staff: Managing Staff Contracts

This will also apply to the salary - you should split the salary between the two contracts.

SENCo contract:

Other contract:

Step 5 - Add their qualifications

You need to log that the SENCO has a NASENCO qualification unless they had been in that role for at least a year before September 2009. This will clear Query 6260Q.

Click +Add in the Qualifications & Checks section of their staff profile to add the NASENCO qualification.

The Qualification type should be Masters Degree or Any other qualification at NQF level 4 or equivalent if taken as a stand-alone qualification.

Select the qualification by typing Z201 in the First Subject box to select it. Then click Create to add the qualification to their profile.