Managing School led tutoring funding and teaching hours

All state-funded primary, middle and secondary schools and academy trusts in England with pupils in Year 1 to 11 eligible for pupil premium will receive a School-Led Tutoring grant. More information about the School-Led Tutoring Grant can be found on the DfE's website here.

In order to be eligible for School Led Tutoring, students must be in Years 1-11 or aged 5-15 as of the 31st August during the academic year prior to the census.

  • If students are in receipt of this, you'll need to add this to student profiles following the instructions below.
  • If no students are in receipt of this, you don't need to record this on student profiles. You'll just need to add a validation note when submitting your census.

Adding funding and hours

If you have recorded a student as being in receipt of School led tutoring funding, you must add their number of tuition hours.

Record School led tutoring funding for a student

The Student Funding section on the student's profile lists any funding the student is assigned - you can see more information about funding types here: Adding top up funding to a student. Click +Add to add funding.

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Select the School led tutoring programme option, and add the dates the student is eligible for.

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To edit or delete the funding, click on the funding in the student's profile.

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Record the number of tuition hours

For the census, schools need to return the cumulative total number of hours (year to date) that students eligible for funding have received school-led tutoring. You can do this from the Students > All Students > Bulk Update > Bulk Update School Led Tutoring Hours page.

Click into the filters to select your date range and student group - by default this will show the current term and the lowest NC year group at your school. We recommend setting the date range from the start of the academic year to census day so you can easily see the hours that will be reported in the census.

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The page will then show you a list of students in that group who have been logged as having School led tutoring funding.

To add hours, tick the boxes next to the students you wish to log hours for, then select the blue pencil icon to click Update School Led Tutoring Hours for.

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In the slide over, select how many hours should be input into each week's column, and set the date range these hours should be applied for.

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If you've set your date range to be from the start of the year until census day, the number in the Total Hours column will be what is output in the census. Please note that because this is a week view, your census will include any hours that take place on the Friday after the census.

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To set any hours back to 0, use the bulk actions again and leave the hours field blank.

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FAQ

Can we update funding for students in bulk?

It isn't possible to update funding for students in bulk. You'll need to add it for each student.

Can we report on which students have been given funding?

You can see which students have been allocated the School led tutoring programme funding type on their student profile by creating a report. You can see how to do this here: How can we check our numbers for funding for the census?

Do we have to record School led tutoring?

Recording these details are a requirement for the census.

  • Getting the recorded funding right will prevent error 4001, and query 4007Q
  • If you have recorded a student as being in receipt of School led tutoring funding, you must add their number of tuition hours to prevent error 4012.

Does School led tutoring funding migrate over from our previous MIS?

Although we do migrate over other funding types, records for School led tutoring will not have migrated over in your move to Arbor.

If this is your first census using Arbor, you'll need to add the School led tutoring funding type to all students who require it.

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Comments

7 comments
  • We have a school that needs to enter different hours for different weeks. How would you advise the quickest way to do this would be?

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  • How can the school record differing hours per week for individual pupils please? many thanks, Jennie Davies

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  • Hi Amanda and Jennie, you'll need to follow the instructions above. When selecting the dates in the slide over, select just one week to apply the number of hours for just that week.

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  • Hi Gwen I am aware it can be done this way but that is very labor intensive for the school that have over 50 pupils that this is being recorded for and at the end of the day all the DfE want is the total amount of hours that the pupil has been given the tutoring for.

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  • Hi Amanda, I'm sorry to hear that this isn't easy for your school. You're correct that it is only the cumulative hours that the DfE is collecting in the census. As such, you could choose to put in an average across all the weeks instead.

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  • We are advised that we only put the hours in that the child attends, if they are absent we cannot record those hours. What is the most efficient way to do this? I have 98 children on my list and it will take forever to go into each individual child (using bulk update) to amend the hours.

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  • Hi Julie, you can select more than one child at a time using the tick boxes, this should save time if you know some students have the same hours for the same date ranges.

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