Managing School led tutoring funding and teaching hours

All state-funded primary, middle and secondary schools and academy trusts in England with pupils in Year 1 to 11 eligible for pupil premium will receive a School-Led Tutoring grant (you may call this the National Tutoring Programme). More information about the School-Led Tutoring Grant can be found on the DfE's website here.

In order to be eligible for School Led Tutoring, students must be in Years 1-11 or aged 5-15 as of the 31st August during the academic year prior to the census.

  • If students are in receipt of this, you'll need to add this to student profiles following the instructions below.
  • If no students are in receipt of this, you don't need to record this on student profiles. You'll just need to add a validation note when submitting your census.

Adding funding and hours

If you have recorded a student as being in receipt of School led tutoring funding, you must add their number of tuition hours.

Record School led tutoring funding

You can see how to add funding for a student here - be sure to select the School led tutoring programme option with the dates the student is eligible for: Adding top up funding to a student

Record the number of tuition hours

For the census, schools need to return the cumulative total number of hours (year to date) that students eligible for funding have received school-led tutoring. You can do this from the Students > All Students > Bulk Update > Bulk Update School Led Tutoring Hours page.

Click into the filters to select your date range and student group - by default this will show the current term and the lowest NC year group at your school. We recommend setting the date range from the start of the academic year to census day so you can easily see the hours that will be reported in the census.

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The page will then show you a list of students in that group who have been logged as having School led tutoring funding.

To add hours, tick the boxes next to the students you wish to log hours for, then select the blue pencil icon to click Update School Led Tutoring Hours for.

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In the slide over, select how many hours should be input into each week's column, and set the date range these hours should be applied for.

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If you've set your date range to be from the start of the year until census day, the number in the Total Hours column will be what is output in the census. Please note that because this is a week view, your census will include any hours that take place on the Friday after the census.

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To set any hours back to 0, use the bulk actions again and leave the hours field blank.

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FAQ

Can we update and report on funding for students in bulk?

Yes you can, you can see how to do this here: Adding top up funding to a student

You can see which students have been allocated the School led tutoring programme funding type using the bulk update page, or by using our custom report. You can see how to do this here: How can we check our numbers for funding for the census?

Can we download an export of funding?

You can download the Student Funding Records table by clicking the Download button, but it isn't possible to download the School Led Tutoring Hours table. You can see how to report on this here: You can see how to do this here: How can we check our numbers for funding for the census?

Do we have to record School led tutoring?

Recording these details are a requirement for the census.

  • Getting the recorded funding right will prevent error 4001, and query 4007Q
  • If you have recorded a student as being in receipt of School led tutoring funding, you must add their number of tuition hours to prevent error 4012.

Does School led tutoring funding migrate over from our previous MIS?

Please see this article: How do we migrate Student Funding and School Led Tutoring?

Can we record less than a full hour or decimals?

Yes, you can input decimal numbers. Just be sure to use a point rather than a colon to show decimal hours. So for example for 15 minutes, 0.25 not 0:15.

Why can't we record hours for half-term holidays?

Our Bulk Update page will only show dates in a term, not holiday weeks. However, because the only number returned in the census is the total number of hours for the students YTD, you can add in any number each week as long as the total is correct.

Can we record which staff have led the tutoring?

It isn't possible to record staffing details from the Update School Led Tutoring Hours page, as this is not a statutory requirement from the DfE. No data about tutoring staff is output in the census, so staffing won't affect the allocation of funding.

One way of recording these details on your site would be to set up an Intervention. Please note if using interventions you must also record the hours from the Bulk Update page as they will not feed through from interventions.

Can we check our numbers for School led tutoring and funding in the census?

Please see this article: How can we check our numbers for School led tutoring and funding for the census?

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7 comments
  • We have a school that needs to enter different hours for different weeks. How would you advise the quickest way to do this would be?

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  • How can the school record differing hours per week for individual pupils please? many thanks, Jennie Davies

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  • Hi Amanda and Jennie, you'll need to follow the instructions above. When selecting the dates in the slide over, select just one week to apply the number of hours for just that week.

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  • Hi Gwen I am aware it can be done this way but that is very labor intensive for the school that have over 50 pupils that this is being recorded for and at the end of the day all the DfE want is the total amount of hours that the pupil has been given the tutoring for.

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  • Hi Amanda, I'm sorry to hear that this isn't easy for your school. You're correct that it is only the cumulative hours that the DfE is collecting in the census. As such, you could choose to put in an average across all the weeks instead.

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  • We are advised that we only put the hours in that the child attends, if they are absent we cannot record those hours. What is the most efficient way to do this? I have 98 children on my list and it will take forever to go into each individual child (using bulk update) to amend the hours.

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  • Hi Julie, you can select more than one child at a time using the tick boxes, this should save time if you know some students have the same hours for the same date ranges.

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