Getting your new Arbor site School Census ready

If you'll be setting up your Arbor site from scratch, you'll want to make sure your most important data is brought in so you can comply with the DfE's statutory Census requirements.

  • You can find further guidance on the School Census in Arbor here: School Census help and guidance
  • The DfE also provides lots of guidance on their website you can use to help you complete the School Census. You can search for information and find links to more help from this page.

What data do we need to add to Arbor?

Alongside setting up your site, pastoral structure and timetable, you'll need to add your student data.

Using CTFs

Lots of data about students that is required in the School Census will be brought in when you add them to your site. You'll need to import your students using CTFs by following these instructions: Importing a CTF

You can see what data will be brought into Arbor using this method here: What is included in a CTF?

This includes:

  • Student names and Date of Birth
  • Student Addresses
  • Pupil identifiers such as UPNs
  • SEN statuses and needs
  • Previous attendance and schools
  • DfE assessment results
  • FSM eligibility

Using our Entity importer

Data that isn't included in CTFs will need to be manually added and checked in Arbor.

For some areas, this can be added in bulk by importing a spreadsheet. You can see a full list of these and how to import here: Entity Importer for setting up your site from scratch or adding new data

We will be adding new Entity Importers which will allow you to import data from a spreadsheet in bulk for: 

  • Nursery Funded Hours - Hours at setting, Funded hours, Extended hours and 30 hour codes
  • Early Years Pupil Premium - Start date, End date and Reason
  • Young Carer status
  • Top Up Funding

Please keep an eye on our Change Log to be notified when these importers are available to be used. In the meantime, please follow the instructions below.

Manually updating

Some data will need to be manually added and checked - you can see these below:

Other data you can add later

Some information can be entered when completing your Census, so you won't need to add this information in until School Census time. This includes:

  • Admission numbers and appeals (Spring Census only)
  • Number of FSM meals taken (Spring Census only)
  • Universal Free school meals taken on Census Day
  • Part-time students
  • Childcare offered by your school (Spring Census only)

You can see how you'd add this data in your Census Guide.

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