Setting up an Intervention, editing it and enrolling students

The Setup section allows you to set up and configure your interventions to meet your reporting needs before you begin using it. Go to Students > Interventions > Setup > Intervention Categories.

Here you can see a list of all the intervention categories currently set up for your school. Intervention categories are a way for you to group together and define different categories of interventions based on their particular area of focus.

For example, for reporting purposes, most schools wish to differentiate between interventions focusing on providing support to EAL students and gifted and talented students. 

To save you time in getting up and running with interventions, Arbor has defined a set of generic intervention categories, but you add a new category by clicking +Add. 

Click +Add from the Interventions dashboard.

Each intervention must have at least one group created.

To create a group, click +Add on the Overview tab.

Add a group name, and select the Lead staff member. This person will have all the intervention sessions appear in their calendar - you can amend this or add further staff later.

Some intervention groups do not need to be scheduled (e.g. students on a report card). These can be left as Unscheduled. It is also possible to have a mix of scheduled and unscheduled intervention groups.

Unscheduled intervention groups are particularly useful for monitoring the progress of a group of students without taking them out of lessons. This may be useful when an intervention needs to escalate e.g. in a ‘Behaviour Intervention’, students may start on a ‘Level 1 report card’ which is unscheduled, but then escalate to ‘Level 2 one to one mentoring’ intervention which is a scheduled session at 8:00 am until 8:10 am every day.

To schedule sessions, either:

• select the group you would like to schedule sessions for from the Overview tab, then click on Intervention sessions in the left-hand menu.
• go to the Timetable Slots tab.

If you used the Intervention sessions page, you need to select which type of session to schedule.

If you used the Timetable Slots tab, it will automatically show the regular interventions option.

• Select the days of the week you want the intervention to run on, and which week to run on if your school runs a two-week timetable.
• You can only select one room for the intervention.
• You can add multiple staff members to the Staff attending session box (Intervention sessions page) or Add additional staff box (Timetable Slots tab). These are the staff that will have the interventions appear in their calendars to take attendance - it'll include the Intervention Lead by default, but they can be removed.
• Choose whether to require an attendance register or a room - great for interventions that take place outside school hours or classrooms.

When you have selected your settings, click the Schedule intervention sessions button.

The participant criteria define a group of students that you wish to target with the intervention. Once the participant criteria are defined, only students that fall within that criteria can be enrolled in the intervention. For example, you might want to automatically add students who are achieving below the expected standard in your assessments.

 You can add criteria from the Intervention Details tab of the Overview.

After selecting a filter, you must click Add Filter to set the filter conditions.

Intervention outcomes - the intervention outcomes are a set of targets that you hope to achieve by the end of the intervention. The success of the intervention can be measured by how many of the outcomes each student has met.

Important: it is not possible to edit the Intervention Outcomes after the intervention has started.Without outcomes, there are no success criteria to measure the success of the intervention. 

After selecting a filter, you must click Add Filter to set the filter conditions.

Click Next to complete the Intervention setup and go to the Intervention Overview.

The Enrol students page shows a list of all of the students within school that meet the intervention’s Participant Criteria. Students can be enrolled from the start of the intervention by using the Enrol students bulk action.

If a student falls outside the defined intervention criteria, you can still enrol them into the intervention from the Enrol Students page. Click the Enrol a different student button. 

Students can also be enrolled in an intervention group by using the bulk actions found on tables throughout Arbor.

In addition to adding outcomes on an intervention level, it is also possible to add individual student strategies to each student enrolled in an intervention.  Student strategies are useful when adding personalised information to an individual, or groups of students in an intervention.

To add strategies, go to an Intervention group's Overview page. If you have set up groups in your intervention, select a group.

Click the Add Individual Student Strategies button, and fill in the slide over, then click Save. 

Please Note: it is not possible to add multiple strategies for one student. Adding a new strategy will overwrite the previous entry.

To add strategies in bulk, select students from the Enrolled Students table and select the Student strategies bulk action.

When a strategy has been added, it can be viewed by clicking on the student’s name.

Either: 

• Select the Create intervention option in Favourites on your homepage.
• From a page with bulk actions, tick the students then click the Bulk action button to select Create New Intervention.

Add the details in the slide over and your intervention is created.

If you click the link in the notification, you'll be taken right to the intervention overview where you can add student strategies or complete other actions.