Applicants starting mid-way through the year

You may have applicants starting mid-way through the year, for example, if you have a new cohort of Nursery students starting in January. Follow the steps below to add them to your site.

Step 1 - Add your Applicants

You'll be able to use one of our three methods (shown in this article) to add these students as Applicants to your site. You should only complete one process for each student.

  • Uploading an ATF
  • Manually adding Applicants
  • Using our Applicant Spreadsheet 
Step 2 - Log applicants as accepted or rejected

Once you have been given the finalised lists of students that have been accepted into your school, you can log that they have been accepted or rejected in Arbor.

Just go to Students > All Students > Applicants, select the intake season, then go to Applicants on the left-hand side. From here select the students to update, then click the Bulk action button to either Make Offers or Reject applications.

Please note that only students that have not been enrolled yet can be rejected.

make offers.png

Step 3 - Send out communications

You can generate letters or send SMSs or emails to applicants or their guardians following the instructions in this article: Sending communications to applicants or their guardians

Please note: To send in-app messages to guardians through the Parent Portal or Parent App, you will have needed to have switched the Parent Portal on for guardians of applicants - you can see how to do this here.

Step 4 - Log accepted or withdrawn offers

To mark offers as accepted from the same Applicants page, select the students to update, then click the Bulk action button to Accept Offers or Withdraw students who have not accepted the offer.

accept or withdraw.png


Applicants that have withdrawn will have this as their status.


Step 5 - Record any Admissions Appeals

You’ll be able to record any admissions appeals from students that have had their application rejected.

From the Applicants page, just click on the student’s name, click the More information button, then click the Lodge Appeal button to get started. Take a look at this article for full instructions.

Step 6 - Enrol the students

In the Applicants section, select the students to enrol, then click the Bulk action button. First select which year group they will be in, then select which registration form they will be in, then click Enrol students.

through the year.png 


What's next?

The students are now enrolled in your school. You still need to enrol them into their actual classes, or if they are nursery students set up regular or irregular attendance patterns so they appear on the right registers.

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