Creating and sharing candidate exam timetables

Downloading timetables

In bulk

Go to Students > Examinations > Scheduling > Candidate Timetables

Click the Printable Candidate Timetables button to download the files as a PDF.

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The file will download to your computer.

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For one student

To download an individual’s timetable, you can also go to a student’s Student profile > Examinations on the left-hand menu. Click on Exam timetable.

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Click the green button. This will generate a PDF timetable and download it.

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Top Tip: Remove all series from the Series box to only include In-house exams in your timetables.

 

Sharing timetables

Sharing with parents

Before sharing timetables with guardians, make sure you have everything set up to enable them to view them:

Through the Parent Portal and Arbor App

You can choose to make student’s timetable available on the Parent Portal and Arbor App.

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This feature is off by default, but you can click the options from Students > Parents & Guardians > Parent Portal Settings to toggle this.

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By email

You can choose to share timetables with parents via email from Students > Examinations > Scheduling > Candidate Timetables

Click the Email Primary Guardians button.

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Select how to combine the emails, and modify the template if needed, then click the green button to send.

  • If you select One email per recipient, each primary guardian will receive one email for each student.
  • If you select One email per household, the primary guardian with the highest contact priority will receive one email for each student. Please note that if more than one primary guardian has the same priority, the system will select one at random, so we recommend setting primary guardians with different contact priorities.

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Don't see an example email? Make sure that you've selected recipients of the message, and that everyone you want to send the email to has an email address.

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Sharing with students

Before sharing timetables with students, make sure you have everything set up to enable them to view them:

Through the Student Portal

You can choose to make students' timetables available on the Student Portal.

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This feature is off by default, but you can click the options from Students > Examinations > Setup > Centre Setup to toggle this.

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By email

You can choose to share timetables with students via email from Students > Examinations > Scheduling > Candidate Timetables

Click the Email to Candidates button.

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Modify the template if needed, then click the green button to send.

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Don't see an example email? Make sure that you've selected recipients of the message, and that everyone you want to send the email to has an email address.

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