Creating, printing and sharing candidate exam timetables

Downloading timetables to print

In bulk

Go to Students > Examinations > Scheduling > Candidate Timetables

Click the Printable Candidate Timetables button to download the files as a PDF.

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The file will download to your computer.

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For one student

To download an individual’s timetable, you can also go to a student’s Student profile > Examinations on the left-hand menu. Click on Exam timetable.

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Click the green button. This will generate a PDF timetable and download it.

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Top Tip: Remove all series from the Series box to only include In-house exams in your timetables.

 

Sharing timetables

Sharing with parents

Before sharing timetables with guardians, make sure you have everything set up to enable them to view them:

Through the Parent Portal and Arbor App

You can choose to make student’s timetable available on the Parent Portal and Arbor App.

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This feature is off by default, but you can click the options from Students > Parents & Guardians > Parent Portal Settings to toggle this.

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By email

You can choose to share timetables with parents via email from Students > Examinations > Scheduling > Candidate Timetables

Click the Email Primary Guardians button.

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Select how to combine the emails, and modify the template if needed, then click the green button to send.

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Don't see an example email? Make sure that you've selected recipients of the message, and that everyone you want to send the email to has an email address.

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Sharing with students

Before sharing timetables with students, make sure you have everything set up to enable them to view them:

Through the Student Portal

You can choose to make students' timetables available on the Student Portal.

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This feature is off by default, but you can click the options from Students > Examinations > Setup > Centre Setup to toggle this.

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By email

You can choose to share timetables with students via email from Students > Examinations > Scheduling > Candidate Timetables

Click the Email to Candidates button.

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Modify the template if needed, then click the green button to send.

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Don't see an example email? Make sure that you've selected recipients of the message, and that everyone you want to send the email to has an email address.

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FAQ

Can we print timetables for just our in-house exams?

Yes, remove all series from the Series box to only include In-house exams in your timetables.

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Can we exclude in-house exams from timetables?

No, it is not possible to exclude in-house exams from your timetables. If they take place at different times of the year, you can try changing the date range to only include the exams ran at a certain time, which may exclude your in-house exams.

Can we choose which exams to share on the Student and Parent Portals?

No, exam timetables access from the Student and Parent Portal/Arbor App will include all exams the student is entered for, including External and In-house exams.

Can we change the display order on the Student and Parent Portals?

The printable download and the timetable list on the exams page will be sorted chronologically, with the closest exam in the future at the top.

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