Entering candidates in Arbor

What's the best page to make entries from?

You can easily enter candidates and see all your students entries on the Entries > Entry by Student Group page. You can use the filters at the top of the page to select external candidates, or the courses or exams you would like to display. 

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What do the different symbols mean?

Once entered, candidates show as entered pending submission.

When candidates are entered, withdrawn, rejected or confirmed in the EDI exports section, the table will update to show this information.

  • A yellow clock means the candidate has been entered pending submission and confirmation with the exam board
  • A red clock means the candidate has been withdrawn pending submission and confirmation with the exam board
  • A green tick means the candidate has been entered
  • A red cross means the candidate was withdrawn

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You can select courses, the table will display entries for students in that course and all the exams linked to that course. If you select any other student group you will be shown a list of all the students in that group and all their entries.

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If you can't see any entries, make sure you have linked the qualifications.

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Making entries in Arbor

To enter candidates, tick the boxes next to the students you want to make entries for, then click the blue pencil icon and select Enter Candidates.

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In the slide over, select the qualification to enter the candidates into, then click Enter Candidates.

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If you’re about to enter any candidates into Awards or Learning unit with the same discount or scheme codes, you’ll be notified in a slide over. You can then choose not to make the entry, or enter the candidates anyway.

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Troubleshooting tips

How do I check my entries?

To quickly check entry totals for awards and learning units, go to Entries > Candidate Entries Summary.

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You can check entries for one specific qualification, such as one that has Higher and Foundation components to check you have not entered students into conflicting exams. Just go to the Qualifications > Qualification Offering page and select the exam. Then click the Entries Overview tab.

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Can't select students who have left your school to enter them into resits?

Follow the instructions in this article to enable you to enter candidates: I can't select students who have left to enter them into resits

 

Can't select the right series when entering candidates?

Follow the instructions in this article to enable you to enter candidates: I can't select the right series when entering candidates

 

What next? EDI Export

Once you have added exams and added candidates to them, you must create and export an EDI file out of Arbor to then submit to the exam boards

Exam entries are not automatically sent from Arbor to the exam boards. You will need to export them and upload them to the exam boards directly.

Take a look at this article for full instructions.

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