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Where to enter and import data into the school MIS

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Ryan Hordon-Powling

There are many ways to input data into your MIS site. This article details what data can be added in what way and links to the relevant guidance. 

Student and guardian data

Data Manual Entry Entity Importer CSV Imports Other
Applicants Add Applicants     Importing a CTF / Add Applicants via ATF
Student Profiles  How to add a new student     Importing a CTF / Add Applicants via ATF
Roll Call Attendance Can we add or edit attendance notes in bulk? Entity Importer for Setting up your site from scratch or adding new data Entity Importer for Setting up your site from scratch or adding new data  
Student contact details Update information for students in bulk     Bulk import student, guardian, or staff email addresses
Student UPNs Adding a UPN to a student / Update information for students in bulk      
Student ULNs Student profile, data, documents, and uploads FAQ / Update information for students in bulk     Importing a CTF / Add Applicants via ATF
Student Ethnicity / Native Language / Religion Student Profile - Demographics and Statuses FAQ / Update information for students in bulk / Using the Data Quality Dashboard     Importing a CTF / Add Applicants via ATF
Student Funding Update information for students in bulk Entity Importer for setting up your site from scratch or adding new data    
Student top-up funding Adding top-up funding to a student Entity Importer for setting up your site from scratch or adding new data    
Student Dietary Requirements Add and report on students' dietary requirements /  Entity Importer for setting up your site from scratch or adding new data    
Student Disability Access Fund Student Profile - Demographics and Statuses FAQ Entity Importer for setting up your site from scratch or adding new data    
Student Early Years Pupil Premium Recipient Adding a student as Early Years Pupil Premium and seeing a list of all EYPP students Entity Importer for setting up your site from scratch or adding new data Pupil Premium Eligible vs Pupil Premium Recipients and uploading records from Get Information About Pupils (GIAP)  
Student Suspensions Creating a Suspension Entity Importer for setting up your site from scratch or adding new data    
Student Permanent Exclusions Recording and viewing Permanent Exclusions and review Entity Importer for setting up your site from scratch or adding new data    
Student/Guardian Relationship Assigning family as Primary or Legal Guardians / Finding a Guardian Profile Entity Importer for setting up your site from scratch or adding new data    
Student Hours at Setting Hours at setting, funded hours, extended or expanded hours and 30 hour funding codes Entity Importer for setting up your site from scratch or adding new data    
Student Medical Conditions Managing students' Medical conditions and plans Entity Importer for setting up your site from scratch or adding new data    
Student Pastoral Notes Items you can pin on the student's profile for safeguarding and alerts Entity Importer for setting up your site from scratch or adding new data    
Student Young Carers Logging and reporting on student Young Carers Entity Importer for setting up your site from scratch or adding new data    

Staff data

Data Manual Entry Entity Importer CSV Imports Other
Staff profiles Adding a New Staff Member and creating a new staff profile Entity Importer for Setting up your site from scratch or adding new data    
Pay Scales Managing and Updating Pay Scales Entity Importer for Setting up your site from scratch or adding new data    
Staff Absence Add a staff absence Entity Importer for Setting up your site from scratch or adding new data    
Staff Contracts Managing and reporting on staff contracts and adding a contract to a staff member Entity Importer for Setting up your site from scratch or adding new data    
Staff next of kin Add, edit or delete Next of Kin for staff Entity Importer for Setting up your site from scratch or adding new data    
Staff qualification Creating Checks and adding checks and qualifications to staff profiles Entity Importer for Setting up your site from scratch or adding new data    
Staff vehicle The Staff Profile Entity Importer for Setting up your site from scratch or adding new data    
Staff Email Address The Staff Profile   Bulk import student, guardian, and staff   
Staff Contact Details The Staff Profile      

 

Academic data

Data Manual Entry Entity Importer CSV Imports Other
DfE assessments - Multiplication Checks       Importing Multiplication Tables Check results using a CTF
DfE assessments - KS2 results       Importing KS2 results using a CTF
DfE assessments - Teacher Assessments Setting up and inputting marks into End of Key Stage 1 and 2 DfE standardised Teacher Assessments      
Early Years Foundation Stage Profile (EYFSP) Completing the Early Years Foundation Stage Profile (EYFSP)      
Course enrolment Bulk enrol students to add them into lesson registers   Bulk enrol students to add them into lesson registers  
Custom groups Create and use Custom Groups     Create and use Custom Groups
User Defined Fields Setting up and managing User Defined Fields   Setting up and managing User Defined Fields  
Timetables Set up your timetable and course structure in Arbor   Importing a timetable from TimeTabler  
Importing assessment marks from MAT MIS     Adding assessment marks, baselines and targets from the MAT MIS  
Adding summative assessment marks Teachers - Getting to the summative assessment marksheet and adding marks   Admin or SLT - Get to the summative marksheet and add or import assessment marks  
Exporting / Importing Summative assessment templates     Exporting and Importing the summative assessments you have set up between schools  
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Student and guardian data